Appointments

Appointments - Everything You Need to Know

Over the course of the three show days, there is the potential for a total of 42 appointments (15 minutes per appointment). The initial round of appointment requests are submitted online via the My IPW portal. Following the submission deadline, appointment requests are scheduled based on the Priority Matching Order.

Note for Buyers: Your registration will not be considered valid and your hotel room will not be covered by U.S. Travel if you do not submit and accept a minimum of 25 appointments.
 

Appointment Matching

The appointment scheduling algorithm matches appointments in a Priority Matching order. In addition, the program takes booth location into consideration so that buyers are not crossing the exhibit hall for back-to-back appointments.

Tip to Improve Priority Matching

Log into the My IPW portal to contact the buyers and U.S. exhibitors with whom you wish to meet at IPW. Be sure they know you are attending and ask them to request an appointment with you. This will dramatically increase the chance of having an appointment pre-scheduled because priority is given to mutual requests.

Payment Policy: Please keep in mind that if you have not paid your 2025 registration in full (if applicable), you will not have access to request appointments or receive your appointment schedule.

Helpful Notes

• The number of appointments listed for exhibitors/marketing and technology providers is per booth space, not per registered delegate.
• Express Booth exhibitors may only match up to 22 pre-scheduled appointments but will have access to the remaining 20 appointment slots during manual scheduling, for a potential total of 42 appointments. Express Booth exhibitors are not eligible to participate in the Media Marketplace.
• Buyers - Your registration will not be valid and your hotel room will not be covered by U.S. Travel if you do not submit and accept a minimum of 25 appointments.
• International airline representatives can only accept U.S. supplier requests during the computer-matched appointment scheduling session; they cannot submit requests for appointments until Manual Scheduling opens.
• Journalist delegates have the potential for fewer appointments on the show floor due to other responsibilities and mandatory activities scheduled during the show days. (Note: These appointments are in addition to the 20 Media Marketplace appointments).
• Appointments you requested that could not be scheduled will be listed on your appointment schedule indicating why the appointment could not be made. During Manual Scheduling, you will have the opportunity to request appointments with those organizations with whom you did not receive a pre-schedule appointment.

Payment Policy: Please keep in mind that if you have not paid your 2025 registration in full (if applicable), you will not have access to request appointments or receive your appointment schedule.

Log into My IPW

How to Navigate Appointment Scheduling

Through the online appointments system you can submit appointment requests for the Marketplace Hall (show floor) and the Media Marketplace (press and participating exhibitors only).

You can save time during the appointment requesting period by creating your prospect list before the system opens. Just log into My IPW using your individual login codes and use the Find Delegates feature. Search results will include an "Add Prospect" button to save the company to your prospect list. Then, when the appointment scheduling system opens, you can view your prospect list and easily add requests for those companies you have already identified as targets. Learn more.

Need instructions on Requesting Appointments? Select the audience guide that's right for you.

Remember, your IPW 2025 registration must be paid in full in order for you to access the appointment system.

What is Manual Scheduling?

Manual Scheduling provides you with an opportunity to request appointments with companies or individuals who were not pre-scheduled through the initial appointment request system.

When you access the Manual Scheduling system, you have the option of viewing/printing two important lists:

• Requests made by you that were not scheduled
• Requests from other companies for you that were not scheduled

The second list in particular is a great resource - these companies have already indicated that they want to meet with you!

Responding to Appointment Requests

Please respond promptly to all appointment requests you receive through the Manual Scheduling system so that your fellow participants can make the most of their schedule. If someone sends you an appointment request or cancellation request and you do not respond then you could be blocking an appointment time they could match with another company.

Note: If you do not accept or decline a cancellation, it will automatically be removed from your schedule after 48 hours.

Appointment Scheduling Tutorials

To assist you in navigating our year-round business-to-business marketplace, we have developed print-friendly instructions to provide useful tips on key features such as: creating a prospect list; submitting appointment requests for the computer-generated appointment scheduling process; and managing your appointment schedule during the Manual Appointment Scheduling process.