Exhibitor News and Updates
March 2024 Edition
March 2024 Edition
We’re just over eight weeks out from U.S. Travel’s IPW 2024, and we look forward to welcoming you to our largest show since 2019. The number of international buyers and media attending has returned to pre-pandemic levels—with several notable markets surpassing 2023 counts—a prime opportunity to boost the critically important U.S. inbound travel market.
There’s still time to increase the number of delegates in your booth to meet this year’s strong demand—be sure to staff your booth appropriately via My IPW as soon as possible.
Key contacts must enter their individual login ID and password to access My IPW and submit appointment requests with buyers and marketing and technology providers by
March 22.
Payment policy: Please keep in mind that if you have not paid your 2024 registration in full (if applicable), you will not have access to request appointments or receive your appointment schedule. Want to learn more about the appointment system? View appointment information, how to build your prospect list, and scheduling tutorials to help set you up for success at IPW.
Update your registration to include additional delegates to keep up with your appointment demands. You’ll make the most of the show by properly staffing your booth. Key Contacts can access My IPW with their individual ID and password and perform the below actions:
Online Registration Update Instructions
REMINDER: Registration changes, additions and booth share delegate registrations do not apply to Marketing and Technology Providers (MTPs).
For $750, your organization can have a Reserved Table at all three IPW luncheons (Sunday - Tuesday). Tables seat 10 people each day, so by inviting your clients 'to lunch', you are essentially adding additional appointments to your day. Sign up by adding a Reserved Table from the Marketing Opportunities category when you register online in the shopping cart through My IPW.
Tables purchased after March 26, when we begin the table assignments process, will be placed within the reserved tables section where space permits. In cases where an exhibitor is purchasing an additional table, this new table may not be located near your original table.
Forgot your Individual ID or password?
Note to Board Members: As part of your board level membership, your organization is eligible for one complimentary reserved table at the luncheons. However, you must add it to your shopping cart to confirm that you want to take advantage of this opportunity.
Hanging Booth Banner – Triangle hanging booth banners can be purchased during registration or by logging back into your My IPW account. The Triangle Booth Banner Hanging Instructions Form provides digital graphic specs and uploading instructions. The deadline for submitting artwork is April 5th.
Note: Triangle booth banners are the only banners exhibitors are allowed to have on the show floor and must be purchased through U.S. Travel.
Express Booth - The turnkey Express Booth furniture package will automatically be provided, no form is required. However, Express Booth exhibitors must submit the artwork for their branded graphic to Freeman by April 5th.
Express Booth Graphics Instructions
MTP Backwall Upgrade – MTP exhibitors have the ability to upgrade their backwall through Freeman by submitting and completing the Upgrade Order Form.
All orders and graphics must be submitted March 29th.
If you are using an exhibit service contractor other than Freeman, please note that U.S. Travel requires advance notification. The following must be submitted by April 5, 2024:
Note: If you would like to use a representative from your company to install and dismantle your booth, and they are not a registered IPW delegate, U.S. Travel requires advance notification. Complete this form by April 5, 2024 to receive approval.
Freeman is IPW’s only authorized general service contractor. You must comply with local and state fire, safety and insurance regulations and rules set by Freeman, U.S. Travel, and the LACC. Review the Brand USA Marketplace Hall Rules and Regulations for booth requirements and restrictions.
Freeman provides a basic complimentary furniture package to standard booth purchasers; however, exhibitors must order the items via the Freeman Online website by April 5, 2024 to take advantage of this offer.
Order Freeman services by Monday, April 5th, to receive discounted rates.
TASTE Los Angeles by Levy is the exclusive food and beverage provider for the Los Angeles Convention Center, and will provide all of your food, beverage, and staff services.
Note: The cooking, preparation or sale of food and beverages in the Brand USA Marketplace Hall is prohibited except through designated sponsors of the lounge areas. (Examples of prohibited items include but are not limited to: popcorn makers, food warmers, hot plates, etc.)
Exhibitors may host an event in their booth or dedicated destination aisle during select times Sunday - Tuesday. You must follow the guidelines below and submit your event for pre-approval.
Visit California is maximizing every opportunity to shine the spotlight on California and their partners.
With much anticipation...Visit California is excited to announce the return of the California Plaza!
The California Plaza will engage all IPW attendees on their way to and from the trade show, showcasing an abundance of California product and making the California Plaza your ultimate playground.
Embark on an immersive journey through the heart of Los Angeles exploring notable partners all at once.
Explore the iconic Getty, savor the flavors at The Original Farmers Market, and step behind the scenes at Warner Brothers Studios Tour Hollywood all before you have your first cup of coffee. We can’t wait to see you in the California Plaza!
With over 40 California destinations represented in the California Plaza, attendees will have a chance to explore the entire state while in Los Angeles.
• Sunday, May 5: 8:00-9:50 a.m. & 4:15-6:00 p.m.
• Monday, May 6: 8:00-9:50 a.m. & 4:15-6:00 p.m.
• Tuesday, May 7: 8:00-9:50 a.m. & 4:15-6:00 p.m.
Maximize your impact at IPW with our custom, cost-effective opportunities. Make a splash on-site by becoming an official IPW sponsor or increase your exposure with our a la carte advertising options. See our 2024 Media and Sponsorship Kit.
Contact Shari Bailey via email or phone (813.486.4277) to explore 2024 opportunities.
See specific deadline dates and times on the key dates and deadlines webpage.
Freeman Exhibitor Webinar
50% Refund Deadline
Appointment Requests Due
Membership Dues Deadline
MTP Backwall Upgrade
Marketing and Technology Pavilion Showcase Deadline
Express Booth Graphics Due
Hanging Booth Banner Graphics Due
Convention Center Advanced Order Deadline
Freeman Advanced Order Deadline
Complimentary Optional Furniture Package Deadline
EAC form Due
Hotel Reservation Deadline
Appointment Lists Distributed
*You must pay your 2024 registration in full (if applicable) to request appointments and receive your appointment schedule. Key Contacts and/or Registration Contacts may pay invoices through My IPW.