Appointments at IPW

IPW connects travel buyers and suppliers of U.S. travel product (exhibitors) during three intensive days of appointment-driven business activity. With paid booth and registration fees, each exhibiting company will receive 44 appointment slots per booth to meet face-to-face with travel buyers, creating a highly productive, unique environment to negotiate future travel business to the U.S.


20-minute business appointments are held during IPW


of buyers plan to book trips to destinations they've never been before after visiting IPW

Appointment Scheduling at IPW

Business appointments at IPW are pre-scheduled through the My IPW portal based on international and domestic buyer and exhibitor requests according to a priority matching system.

Manual Scheduling opens after the computer-generated appointment schedules are distributed. Learn more about Appointments below.

How it Works

Exhibitor Key Contacts may submit up to 50 appointment requests per booth space, with a maximum of 44 possible appointments (per booth, not per delegate). Once the online appointment requests period closes, system-generated appointment schedules are distributed and manual scheduling opens. Please note that companies participating in a booth share do not receive individual appointment schedules.

Who's Responsible

It is up to the key contact of the booth-holding company to assign the scheduled appointments to individuals within the booth once the appointment schedules are distributed. If booth holders do not receive the maximum 44 appointments during the online appointment request period, the manual scheduling feature will be available to request and receive additional appointments.

Payment Policy

Please keep in mind that if you have not paid your 2020 registration in full, you will not receive your booth number confirmation, have access to request appointments, and the buyers will not be able to request an appointment with you.

Key Contacts can view, print, and pay open invoices through the My IPW portal using individual login codes.

Log into My IPW

Manual Scheduling

Through the manual scheduling system, you can view and print your appointment schedule; request additional appointments with exhibitors who have similar open appointments; request cancellations; and accept or decline any requests made to you. Please respond promptly to all appointment requests you receive through the manual scheduling system so that your fellow participants can make the most of their schedule.

Manual Scheduling Benefits

Over the course of the three show days, there is the potential for a total of 44 buyer appointments; however, it is possible that a buyer might not receive 44 pre-scheduled appointments through the matching process. The manual scheduling system offers an opportunity to request additional appointments to fill open slots.

Appointment Options

In addition, we offer options that allow exhibitors to purchase additional appointments, group appointments with nearby booths, and to opt out of appointments with certain registration categories.


Extra Appointment Options and Fees

The Extra Appointments Option is designed for exhibiting organizations who wish to increase the number of appointments they can schedule. If you purchase the Extra Appointments Option, you will have the opportunity to request an additional 20 appointments per 10' x 10' booth space. (Note: This results in multiple concurrent appointments in each time slot.)


Extra Appointment Pricing
Members Board Level Members Non-Members
Single Booth $300 $250 $350
Double Booth $600 $500 $700
Triple Booth $900 $750 $1,050

Benefits of Extra Appointments

You will have the opportunity to request an additional 20 appointments for a possible total of 64 appointments per booth space.

If your organization has received fully booked schedules in the past, the Extra Appointments option allows you to maximize your face-to-face time with buyers by confirming additional appointments to your schedule.

By allowing you to make additional appointment requests, you maximize your appointment-matching potential, ensuring your schedule is full and your time optimized.

Ready to Expand your Reach at IPW?

Key Contacts: If you have already registered, add the extra appointments option to your shopping cart via My IPW using your individual login codes..

Exhibitor Group Scheduling Option

This option allows exhibitors with multiple adjacent booths to combine their appointment schedules to be part of a "Scheduling Group," which prevents a buyer from being scheduled for more than one (1) appointment with this group. Each organization within the Scheduling Group must add the Exhibitor Group Scheduling Option to its shopping cart during online registration AND submit the Exhibitor Group Scheduling Option form.

Download the Exhibitor Group Scheduling Option form

Appointment Opt-Out Option

Exhibitors who prefer not to schedule formal business appointments with the following delegate categories should select and add the appropriate “Opt-Out” package to the shopping cart when registering online.

  • Domestic buyers
  • Meeting and incentive buyers
  • Marketing and technology providers
  • International and domestic journalists
  • Visit USA Committee Chairs and Commercial Service representatives 

Already registered and want to opt out of certain categories? Log into My IPW and select the Registration Changes/Additions menu link. Need to remove an opt-out package from your registration? Email the IPW Registrar.

Log into My IPW

Email the IPW Registrar

Media Marketplace Appointment Scheduling

Media Marketplace appointments are requested during the initial appointment requesting period. PR delegates (from U.S. supplier organizations that purchased a Media Marketplace table) and media will be notified when this option is open. The Media Marketplace offers 20 appointment slots each lasting 10 minutes with a five-minute cross time. See below for schedule.


June 1 2020

Brand USA Media Marketplace: Open Networking Time

9:00-9:30 a.m.

Brand USA Media Marketplace: Session I

9:30 a.m.-12:30 p.m.

Appointments 1-12

IPW Lunch

12:40-1:55 p.m.

Brand USA Media Marketplace: Session II

2:00-4:00 p.m.

Appointments 13-20

Brand USA Media Marketplace Reception and Presentation of IPW Travel Writer Awards

4:00-5:30 p.m.

Want to Learn More about Appointment Scheduling?

Visit the Appointments page to learn more about how to schedule your appointments at IPW and view appointment scheduling tutorials to set you up for success at IPW.