Hotel Accommodations for Hosted Delegates

The IPW Hosted Delegate Housing Bureau coordinates hotel reservations for registered international leisure, meeting and incentive, and domestic buyers; international journalists; and International Advisory Committee Chairs, Visit USA Committee Chairs, and Commercial Service Representatives. Instructions for booking hotel reservations will be emailed to all confirmed registrants.

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What is Covered?

U.S. Travel Association pays for lodging (room and tax only) at your assigned official IPW host hotel for the five nights of Saturday, June 1-Wednesday, June 5, 2019 (checking out on Thursday, June 6, 2019).

Should you wish to arrive earlier or stay later, you will be responsible for the additional charges, at discounted rates (subject to availability). You are also responsible for any personal charges (telephone, room service, etc.) incurred during your entire stay.

Hotel Assignments

U.S. Travel designates hotel assignments for hosted delegates by country/region. The IAC Chair for your country/region will inform you of your delegation's hotel assignment. Under no circumstances will hosted delegates be allowed to stay at a hotel other than that assigned by U.S. Travel. Any delegate who stays in a hotel other than the one assigned will be responsible for his/her own room and tax charges, and will be charged at the hotel's prevailing U.S. supplier rate.

Reservation Deadlines and Delegation Assignments

  • The U.S. Travel Association cannot guarantee placement with your delegation for reservations received after April 15, 2019. Reservation requests will still be accepted between April 16 and May 16, 2019; however, your final hotel assignment will not be available until May 24, 2019.
  • Changes to reservation arrival and departure dates that are made after May 16, 2019, are not guaranteed until confirmed by the hotel.

The Hosted Delegate Housing Bureau will open in December. All eligible delegates will receive email notification and a link to submit reservation requests.