Date icon Key Dates and Deadlines

Filter Dates and Deadlines

February 23 2024  
100 Percent Refund Deadline

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth…

February 29 2024  
Booth Assignments and Exhibitor Services Information 

Key Contacts will be notified of their booth assignments and exhibitor services information will…

March 12 2024 2:00 p.m. EDT  
Freeman Webinar for Exhibitors

Exhibitors are invited to participate in this complimentary webinar hosted by Freeman, the…

March 22 2024  
50 Percent Refund Deadline

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth…

March 22 2024 11:59 p.m. EDT  
Appointment Requests Due

Appointment requests must be submitted directly to U.S. Travel Association by this date to be…

March 29 2024  
Membership Dues Deadline

U.S. Travel Association 2024 membership dues must be paid by this date to qualify for IPW member…

April 5 2024  
Express Booth Graphics Due

Last day to upload your print-ready artwork files for the branded graphic and identification…

April 5 2024  
Hanging Booth Banner Graphics Due

Last day to upload your print-ready artwork files for purchased triangle hanging booth banners.…

April 5 2024 6:00 p.m. EDT  
Hotel Reservation Deadline

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and…

April 5 2024  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

April 8 2024 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the…

April 8 2024 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

April 8 2024 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

April 12 2024  
Appointment Lists Distributed 

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will…

May 3 2024  
IPW Onsite Registration and Exhibitor Move-In Begins

Exhibitor onsite registration/badge pick-up and exhibitor move-in begins at 8:00 a.m.…

May 7 2024  
IPW Closes

Mark your calendars for IPW 2025 in Chicago, Illinois, June 14-18!