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July 12 2024 2:00 p.m. EDT  
Exhibitor Webinar

Learn about IPW 2025 exhibitor initiatives, changes, and ways to make a bigger splash. Join us…

December 18 2024 11:59 p.m. EST  
Early Exhibitor Registration Discount Deadline

Last day to save $250 by paying the early exhibitor delegate registration fee of $1,400 for U.S…

December 18 2024 11:59 p.m. EST  
Early Shared Booth Delegate Registration Discount Deadline

Last day to save $250 by paying the early shared booth partner delegate registration fee of $1,…

January 15 2025  
Deadline for Island Booths/Express Booths in Region

Exhibitors registering for an Island Booth or requesting that your Express Booth be within your…

January 27 2025  
Housing Bureau Opens

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing…

March 18 2025  
Booth Assignments and Exhibitor Services Information 

Key Contacts will be notified of their booth assignments and exhibitor services information will…

March 31 2025  
Online Appointment Scheduling Available 

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and…

March 31 2025  
100 Percent Refund Deadline

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth…

March 31 2025  
Membership Dues Deadline

U.S. Travel Association 2025 membership dues must be paid by this date to qualify for IPW member…

May 2 2025  
50 Percent Refund Deadline

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth…

May 2 2025 11:59 p.m. EDT  
Appointment Requests Due

Appointment requests must be submitted directly to U.S. Travel Association by this date to be…

May 9 2025  
Hanging Booth Banner Graphics Due

Last day to upload your print-ready artwork files for purchased triangle hanging booth banners.…

May 9 2025  
Express Booth Graphics Due

Last day to upload your print-ready artwork files for the branded graphic and identification…

May 9 2025 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the…

May 9 2025 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

May 9 2025 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

May 9 2025  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

May 16 2025 6:00 p.m. EDT  
Hotel Reservation Deadline

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and…

May 21 2025  
Appointment Lists Distributed 

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will…

June 14 2025  
IPW Onsite Registration and Exhibitor Move-In Begins

Exhibitor onsite registration/badge pick-up and exhibitor move-in begins at 8:00 a.m.…

June 18 2025  
IPW Closes

Mark your calendars for IPW 2026 in Greater Fort Lauderdale, Florida, May 17-21!