Key Dates and Deadlines

Last day to save $250 by paying the early exhibitor delegate registration fee of $1,400 for U.S. Travel Association Members and $2,000 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,650 for U.S. Travel Association Members and $2,250 for Non-Members) go into effect at 12:01 a.m. Eastern Time on December 19. 

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

U.S. Travel Association 2025 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact [email protected].

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages. Cancellations between April 1-May 2, 2025, will receive a 50 percent refund.

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages. Cancellations submitted after May 2 will receive no refund.

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last day to upload your print-ready artwork files for the branded graphic and identification sign for your Express Booth. 

In order for exhibitors to receive advance order discount rates for services provided by the Convention Center, the order AND payment must be received by May 9. Services include: internet/network connectivity and telecommunications. 

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

MCI, the official IPW Housing Bureau, closes at 5:00 p.m. Central Daylight Saving Time.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor onsite registration/badge pick-up and exhibitor move-in begins at 8:00 a.m. Restrictions on the number of delegates per booth apply.