Key Dates and Deadlines

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Hosted delegate housing opens for appointment-taking buyers and journalists as well as U.S. Embassy/Commercial Service delegates, IAC Chairs, and VUSA Committee Chairs.

International buyers, IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives: Submit your registration, including payment, by this date to take advantage of the early registration discount.

Last day for international, domestic, and exhibitor buyers, and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 100 percent refund for cancellations.

Appointment scheduling instructions will be emailed to registered delegates and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Deadline for hosted delegates to reserve your complimentary hotel accommodations at your delegation's assigned hotel.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

U.S. Travel cannot guarantee placement with your delegation after this date.

Reservations will be accepted between April 1-28; however, your final hotel assignments will not be available until May 11.

Last day for international and domestic buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 50 percent refund for cancellations.  No refunds offered after this date.

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and international airline representatives.  We will not accept onsite registrations

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's host hotels as space permits.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

After this date, you are responsible for securing your own accommodations.  No adjustments will be made to registration fees.

You will receive a reservation confirmation upon submission.  You will be notified of your hotel assignment by May 11.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

MCI, the official IPW Housing Bureau, closes at 6:00 p.m. Central Daylight Saving Time.

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will begin.

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international airline representatives opens at 8:00 a.m. No new registrations are accepted onsite.