Appointments at IPW
IPW connects marketing and technology solution providers with suppliers of U.S. travel product (exhibitors) and travel buyers during three intensive days of appointment-driven business activity. Marketing and Technology Pavilion exhibitor schedules offer the possibility of up to 42 pre-scheduled appointments to meet face-to-face with U.S. suppliers and travel buyers, creating a highly productive, unique environment to negotiate future travel business to the U.S. Expanded open networking periods allow for additional “drop in” appointments on-site.
Appointment Scheduling at IPW
Business appointments at IPW are pre-scheduled based on a priority matching system.
Manual Scheduling opens after the computer-generated appointment schedules are distributed. Learn more about Appointments below.
How it Works
MTP booth key contacts may submit up to 50 appointment requests per booth space, with a maximum of 42 possible appointments (per booth, not per delegate).
Marketing and Technology Providers purchasing the no-booth option may also submit up to 50 appointment requests, with a maximum of 42 possible appointments
Once the online appointment requests period closes, system-generated appointment schedules are distributed and manual scheduling opens.
Who's Responsible
It is up to the key contact to assign the scheduled appointments to individuals within the booth once the appointment schedules are distributed.
If you do not receive the maximum number of appointments permitted during the online appointment request period, the key contact may request and receive additional appointments through the Manual Scheduling feature.
Where do Appointments Take Place?
Appointments with other exhibitors will take place in those exhibitors' booths.
Appointments with buyers will take place in the Marketing and Technology Pavilion (MTP) booths.
At least one MTP delegate must remain in the booth during business hours to handle buyer and walk up appointments.
Payment Policy
Please keep in mind that if you have not paid your 2025 registration in full, you will not receive your booth number confirmation, have access to request appointments, and the other delegates will not be able to request an appointment with you.
Manual Scheduling
Manual Scheduling opens after the computer-generated appointment schedules are distributed.
What is Manual Scheduling?
Through the manual scheduling system, you can view and print your appointment schedule; request additional appointments with exhibitors and buyers who have similar open appointments; request cancellations; and accept or decline any requests made to you. Please respond promptly to all appointment requests you receive through the manual scheduling system so that your fellow participants can make the most of their schedule.
Manual Scheduling Benefits
Over the course of the three show days, there is the potential for a total of 42 appointments; however, it is possible that you might not receive the maximum number of pre-scheduled appointments through the matching process. The manual scheduling system offers an opportunity to request additional appointments to fill open slots.
Extra Appointments and Fees
The Extra Appointments Option is designed for MTP exhibitors who wish to increase the number of appointments they can schedule. If you purchase the Extra Appointments Option, you will have the opportunity to submit an additional 50 requests per extra schedule book offering the possibility of up to 42 additional concurrent appointments for the booth, e.g., two appointments per time slot. This is not a separate schedule managed by a second individual in the booth..
Fee: $300 per extra schedule book
Benefits of Extra Appointments
You will have the opportunity to request an additional 50 appointments for a possible total of 84 appointments per booth space (two concurrent appointments in each time slot).
If your organization has received fully booked schedules in the past, the Extra Appointments option allows you to maximize your face-to-face time with exhibitors and buyers by confirming additional appointments to your schedule.
By allowing you to make additional appointment requests, you maximize your appointment-matching potential, ensuring your schedule is full and your time optimized.
Opting Out of Buyer Appointments
Marketing and Technology Providers who wish to schedule appointments only with U.S. exhibitors may opt out of buyer appointments, be it ALL categories or any of the following sub-categories:
- international leisure buyer
- meeting and incentive buyer
- domestic operator buyer (domestic tour operator, domestic wholesaler and domestic retail agency)
- receptive operator buyer
- OTA buyer
- marketing and technology buyer
MTP Exhibitors who prefer not to schedule formal business appointments with these delegate categories should select and add the appropriate “Opt-Out” package to the shopping cart when registering online.
Already registered and want to opt out of certain categories? Log into My IPW and select the Registration Changes / Additions menu link. Note: Opt-Out packages must be added prior to the opening of appointment scheduling.
Need to remove an opt-out package from your registration? Email the IPW Registrar
Want to Learn More about the Appointment System?
Visit the Appointments page to learn more about how to schedule your Appointments at IPW and view appointment scheduling tutorials to set you up for success at IPW.