Appointments at IPW

IPW connects travel buyers and suppliers of U.S. travel product (exhibitors) during three intensive days of appointment-driven business activity. With paid booth registration fees, each exhibiting company will receive 44 appointments to meet face-to-face with travel buyers, creating a highly productive, unique environment to negotiate future travel business to the U.S.

Appointment Scheduling at IPW

Business appointments at IPW are pre-scheduled based on international and domestic buyer and exhibitor requests according to a priority matching system.

Manual Scheduling opens after the computer-generated appointment schedules are distributed. Learn more about Appointments below.

How it Works

Exhibitor Key Contacts may submit up to 50 appointment requests per booth space, with a maximum of 44 possible appointments (per booth, not per delegate). Once the online appointment requests period closes, system generated appointment schedules are distributed and manual scheduling open.

Who's Responsible

It is up to the key contact of the booth-holding company to assign the scheduled appointments to individuals within the booth once the appointment schedules are distributed. If booth holders do not receive the maximum 44 appointments during the online appointment request period, the manual scheduling feature will be available to request and receive additional appointments.

Where do Appointments Take Place?

Appointments with other exhibitors will take place in those exhibitors' booths. Appointments with buyers will take place in the Marketing and Technology Pavilion booths.

Payment Policy

Please keep in mind that if you have not paid your 2019 registration in full, you will not receive your booth number confirmation, have access to request appointments, and the other delegates will not be able to request an appointment with you.

Manual Scheduling

Through the manual scheduling system, you can view and print your appointment schedule; request additional appointments with exhibitors who have similar open appointments; request cancellations; and accept or decline any requests made to you. Please respond promptly to all appointment requests you receive through the manual scheduling system so that your fellow participants can make the most of their schedule.

Manual Scheduling Benefits

Over the course of the three show days, there is the potential for a total of 44 buyer appointments; however, it is possible that a buyer might not receive 44 pre-scheduled appointments through the matching process. The manual scheduling system offers an opportunity to request additional appointments to fill open slots.

Extra Appointments and Fees

The Extra Appointments Option is designed for exhibiting organizations who wish to increase the number of appointments they can schedule. If you purchase the Extra Appointments Option, you will have the opportunity to request an additional 20 appointments.

This option is offered and can be confirmed in your signed Letter of Agreement. To add it after your contract has been processed, email Ally Leff, Manager, Meeting and Event Services. 

The Extra Appointments Option for Marketing and Technology Pavilion exhibitors costs $250 for board members; $300 for members; and $350 for non-members.

Benefits of Extra Appointments

You will have the opportunity to request an additional 50 appointments for a possible total of 88 appointments per booth space (two concurrent appointments in each time slot).

If your organization has received fully booked schedules in the past, the Extra Appointments option allows you to maximize your face-to-face time with buyers by confirming additional appointments to your schedule.

By allowing you to make additional appointment requests, you maximize your appointment-matching potential, ensuring your schedule is full and your time optimized.

Opting Out of Buyer Appointments

Marketing and Technology Providers who wish to schedule appointments only with U.S. exhibitors may take advantage of the option to Opt Out of Buyer Appointments, or to opt out of a specific buyer category (receptive tour operator, domestic operators, or OTAs).

This option is offered and can be confirmed in your signed Letter of Agreement. To add it after your contract has been processed, email Ally Leff, Manager, Meeting and Event Services. 

Opting out of buyer appointments requires a manual change to your registration record, which must be made prior to the closing of the online appointment request system. Be sure to notify Ally Leff before April 22, 2019.

Want to Learn More about the Appointment System?

Visit the Appointments page to learn more about how to schedule your Appointments at IPW and view appointment scheduling tutorials to set you up for success at IPW.