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Important Policies

Important Policies

The information below is applicable to all IPW delegates.

Email Opt Out Policy
When you submit personal information to us through the registration process, you will be given an opportunity to opt out at the time of submitting your personal information. Unless you opt out, you may be added to our list of users who will receive promotional and marketing communications from us and our sponsors, contact list purchasers and other third parties. You may opt out of receiving promotional and marketing communications from us, our sponsors, contact list purchasers and other third parties.

If you initially elect not to opt out and later decide that you would like to opt out, you may log back into the registration system to do so. Please keep in mind that although U.S. Travel strives to update our mailing list database as frequently as possible, it may take several days to process email requests and weeks to process postal mail requests, during which time your information might be communicated to another party in connection with a mailing list. Additionally, you should be aware that any mailing lists that have been provided to third parties prior to your election to opt out cannot be retrieved by U.S Travel, and you cannot retroactively opt out with respect to such third parties. As noted above, however, when we do provide mailing lists to third parties, we enter into agreements with such parties limiting use of the lists.

Event Photography/Videography Policy
By registering for and/or attending IPW, delegates understand and agree that they may be photographed, filmed, or videotaped and hereby give U.S. Travel and those acting with its permission to take pictures and/or recordings of such delegates, and grant the perpetual right to use their name, voice, photograph, portrait, likeness, and biographical information (collectively, “Likeness”), without compensation, for broadcast or exhibition in any media now known or hereafter devised and to put the finished pictures/recordings to any lawful use without limitation or reservation.

Delegates hereby waive, release and forever discharge U.S. Travel from and against any and all claims or actions arising out of or resulting from any use of their Likeness.

Delegates who wish to opt-out of this waiver must complete the Media Opt-Out Form and bring it and the required photo to the registration desk on-site.


No Conflicting Events Policy
IPW participants may not organize or sponsor any activities that conflict with the official IPW program or sponsored events during official conference hours—this includes all sponsored lunches and evening events, not just business appointments.

Our partners have made significant investments in specific parts of the IPW program—IPW as we know it would not be the same without them, and we want all delegates to be able to enjoy this annual, one-of-a-kind experience without distraction.