The information below is applicable to all IPW delegates.
COMMUNICABLE DISEASE/SAFETY PROTOCOL AGREEMENT
By registering for and/or attending IPW, delegates understand and agree that they risk being exposed to or infected by a communicable disease, including but not limited to COVID-19, by attending IPW (the "Event"), and I agree to follow all safety protocols established for the event.
In consideration of the opportunity to participate in IPW (the "Event"), the organization identified above ("Attendee") hereby agrees to forever release, covenants not to sue, discharges, and agrees to indemnify, defend, and hold harmless U.S. Travel Association ("USTA"), its employees, officers, directors, members, agents, and representatives (collectively, the "USTA parties") of and from any and all liabilities, claims, actions, damages, costs, or expenses of any kind ("claims") arising out of or relating to Attendee’s participation in the Event, including but not limited to exposure to or infection of COVID-19 or other communicable diseases by Attendee, its employees, officers, directors, members, agents, and representatives at the Event, whether arising directly, now or in the future, including any exposure or infection resulting from the negligent acts or omissions of any USTA party.
EVENT CODE OF CONDUCT
The U.S. Travel Code of Conduct for Events establishes minimum expectations of behavior for individuals attending U.S. Travel-sponsored events such that all participants may feel safe and are treated with respect. The Code is strictly enforced.
EMAIL OPT OUT POLICY
When you submit personal information to us through the registration process, you will be given an opportunity to opt in at the time of submitting your personal information to the inclusion of your email address on contact lists of our users, which are provided for promotional and marketing communications from us and our sponsors, contact list purchasers and other third parties.
If you initially elect not to opt in and later decide that you would like to opt in, you may log into My IPW using your individual login codes to change your selection. Keep in mind, when we do provide mailing lists to third parties, we enter into agreements with such parties limiting use of the lists.
EVENT PHOTOGRAPHY/VIDEOGRAPHY POLICY
By registering for and/or attending IPW, delegates understand and agree that they may be photographed, filmed, or videotaped and hereby give U.S. Travel and those acting with its permission to take pictures and/or recordings of such delegates, and grant the perpetual right to use their name, voice, photograph, portrait, likeness, and biographical information (collectively, “Likeness”), without compensation, for broadcast or exhibition in any media now known or hereafter devised and to put the finished pictures/recordings to any lawful use without limitation or reservation.
Delegates hereby waive, release and forever discharge U.S. Travel from and against any and all claims or actions arising out of or resulting from any use of their Likeness.
Delegates who wish to opt-out of this waiver must complete the Media Opt-Out Form and bring it and the required photo to the registration desk on-site.
NO CONFLICTING EVENTS POLICY
IPW participants may not organize or sponsor any activities that conflict with the official IPW program or sponsored events during official conference hours—this includes all sponsored lunches and evening events, not just business appointments.
Our partners have made significant investments in specific parts of the IPW program—IPW as we know it would not be the same without them, and we want all delegates to be able to enjoy this annual, one-of-a-kind experience without distraction.