Key Dates and Deadlines

Last day to save $200 by paying the early exhibitor delegate registration fee of $1,400 for U.S. Travel Association Members and $2,000 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,600 for U.S. Travel Association Members and $2,200 for Non-Members) go into effect at 12:01 a.m. Eastern Time on December 9. 

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,900 for either new shared booth partner delegates or individuals previously submitted and not yet paid for. Standard registration fee ($2,100) goes into effect at 12:01 a.m. Eastern Time on December 9. 

Submit your domestic or exhibitor buyer registration and housing information, including payment, by this date to take advantage of the early registration discount.

NOTE: The room block for hosted Domestic and Exhibitor Buyers is very limited in Los Angeles, and once filled, accommodations will be at the expense of the individual buyer. We therefore recommend registering and submitting your request for housing early.

REMINDER: There are registration caps on Domestic and Exhibitor Buyer delegates per approved company. Review the category guidelines for details.

International buyers, IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives: Submit your registration, including payment, by this date to take advantage of the early registration discount.

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Hosted delegate housing opens for appointment-taking buyers and journalists as well as U.S. Embassy/Commercial Service delegates, IAC Chairs, and VUSA Committee Chairs.

NOTE: The room block for hosted Domestic and Exhibitor Buyers is very limited in Los Angeles, and once filled, accommodations will be at the expense of the individual buyer. We therefore recommend registering and submitting your request for housing early.

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

MTP exhibitors with a 10' x 10' booth may purchase the extra appointment option for a possible total of 84 appointments per booth space. To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

Fee: $300

Not available with Express MTP Booths.

Appointment scheduling instructions will be emailed to registered delegates and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages. Cancellations between February 24-March 22 will receive a 50 percent refund.

Last day for international, domestic, and exhibitor buyers, and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 100 percent refund for cancellations.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Deadline for hosted delegates to reserve your complimentary hotel accommodations at your delegation's assigned hotel.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

U.S. Travel cannot guarantee placement with your delegation after this date.

NOTE: The room block for hosted Domestic and Exhibitor Buyers is very limited in Los Angeles, and once filled, accommodations will be at the expense of the individual buyer. We therefore recommend registering and submitting your request for housing early.

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages. Cancellations submitted after March 22 will receive no refund.

Last day for international and domestic buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 50 percent refund for cancellations.  No refunds offered after this date.

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

MTP exhibitors wishing to upgrade their 10' x 10' booth furniture and/or create a customized graphic backwall may order at the discounted rate through the Freeman Online portal.

Reminder: The comp furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections (at your expense). Custom booths are not permitted.

No upgrade option available for Express MTP booths.

U.S. Travel Association 2024 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact [email protected].

Last day to upload your print-ready artwork files for the branded graphic and identification sign for your Express Booth. Download the graphic instructions for details. Upload files to Freeman’s Express Booths Box.

Last day to upload your print-ready artwork files for purchased triangle hanging booth banners. Download the graphic instructions for details. Upload files to Freeman’s Triangle Banners Box.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

MCI, the official IPW Housing Bureau, closes at 6:00 p.m. Central Daylight Saving Time.

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and international airline representatives.  We will not accept onsite registrations

In order for exhibitors to receive advance order discount rates for services provided by the Convention Center, the order AND payment must be received by April 8. Services include: internet/network connectivity and telecommunications. 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 8.

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to confirm the provided items for your booth at no additional cost.  Orders submitted after April 8 will incur a cost.

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 8.

Reminder: The MTP comp furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections. Custom booths are not permitted.

 

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's host hotels as space permits.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

After this date, you are responsible for securing your own accommodations.  No adjustments will be made to registration fees.

You will receive a reservation confirmation upon submission.  You will be notified of your hotel assignment by April 26 via the My IPW portal.

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will begin.

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor onsite registration/badge pick-up and exhibitor move-in begins at 8:00 a.m. Restrictions on the number of delegates per booth apply.

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international airline representatives opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted onsite.