Date icon Key Dates and Deadlines

Filter Dates and Deadlines

October 29 2021 11:59 p.m. EDT  
Exhibitor Incentive Deadline

Last day for exhibitors to register and pay for IPW 2022 and receive a complimentary Key Contact…

January 10 2022  
Housing Bureau Opens

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing…

March 4 2022 11:59 p.m. EST  
100 Percent Refund Deadline

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth…

March 4 2022 11:59 p.m. EST  
Early Exhibitor Registration Discount Deadline

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 …

March 4 2022 11:59 p.m. EST  
Early Shared Booth Delegate Registration Discount Deadline

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,…

March 4 2022  
Membership Dues Deadline

U.S. Travel Association 2022 membership dues must be paid by this date to qualify for IPW member…

March 14 2022  
Online Appointment Scheduling Available

Appointment scheduling instructions will be emailed to registered delegates and online…

March 14 2022  
Online Appointment Scheduling Available 

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and…

March 18 2022  
Booth Assignments and Exhibitor Services Information 

Key Contacts will be notified of their booth assignments and exhibitor services information will…

April 1 2022 11:59 p.m. EDT  
50 Percent Refund Deadline

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth…

April 22 2022  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

April 22 2022 11:59 p.m. EDT  
Exhibitor Group Scheduling Option Form Due 

Last day to submit your request for this appointment scheduling option. 

April 22 2022 11:59 p.m. EDT  
Appointment Requests Due

Appointment requests must be submitted directly to U.S. Travel Association by this date to be…

May 6 2022 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the…

May 6 2022 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

May 6 2022 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

May 6 2022 5:00 p.m. EDT  
Freeman Advance Order Deadline Date

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price…

May 6 2022 11:59 p.m. EDT  
Cut-off Date for the Electronic Directory of Attendees 

Delegates registered after May 6 will only appear in the My IPW Find Delegates search function;…

May 13 2022  
Appointment Lists Distributed

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will…

May 13 2022  
Appointment Lists Distributed 

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will…

May 13 2022  
Hotel Reservation Deadline

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and…

June 4 2022  
IPW Onsite Registration Desk Opens

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of…

June 4 2022  
IPW Onsite Registration Desk Opens

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international…

June 4 2022  
IPW Press Center Opens

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted…

June 8 2022  
IPW Closes

Mark your calendars for IPW 2023 in San Antonio, Texas, May 20-24, 2023!