Key Dates and Deadlines

Last day to qualify for a fourth complimentary delegate registration (REMINDER: Requires receipt of signed MTP Letter of Agreement AND full payment).

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Last day to save up to $250 by paying the early exhibitor delegate registration fee of $1,320 for U.S. Travel Association Members and $1,895 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,570 for U.S. Travel Association Members and $2,000 for Non-Members) go into effect at 12:01 a.m. Eastern Time on December 17. 

Last day to save $210 by paying the early shared booth partner delegate registration fee of $1,845 for either new shared booth partner delegates or individuals previously submitted and not yet paid for. Standard registration fee ($2,055) goes into effect at 12:01 a.m. Eastern Time on December 17. 

Hosted delegate housing opens for appointment-taking buyers and journalists as well as U.S. Embassy/Commercial Service delegates, IAC Chairs, and VUSA Committee Chairs.

International buyers, IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives: Submit your registration, including payment, by this date to take advantage of the early registration discount.

Submit your domestic buyer registration and housing information, including payment, by this date to take advantage of the early registration discount.

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

MTP exhibitors may purchase the extra appointment option for a possible total of 84 appointments per booth space ($250 board members/$300 members/$350 non-members per booth space). To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.. Cancellations between March 4-31 will receive a 50 percent refund.

U.S. Travel Association 2023 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact [email protected].

Last day for international and domestic buyers, and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 100 percent refund for cancellations.

Appointment scheduling instructions will be emailed to registered delegates and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Marketing and Technology Providers should upload artwork files by this date to meet the Freeman production deadline for the branded aisle sign and/or upgraded booth backdrop (at your expense).

Deadline for hosted delegates to reserve your complimentary hotel accommodations at your delegation's assigned hotel.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

U.S. Travel cannot guarantee placement with your delegation after this date.

Reservations will be accepted between April 1-28; however, your final hotel assignments will not be available until May 11.

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.

Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size.

Last day for international and domestic buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 50 percent refund for cancellations.  No refunds offered after this date.

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and international airline representatives.  We will not accept onsite registrations

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last chance for MTP exhibitors to submit logo, link and company description (where applicable) for inclusion in the Weekend edition of IPW Daily showcase featuring the Marketing and Technology Pavilion’s location and layout, details on the importance of this area to IPW attendees, and individual listings for all Marketing and Technology Pavilion exhibitors.

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 21. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to confirm the provided items for your booth at no additional cost.  Orders submitted after April 21 will incur a cost.

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 21.

Reminder: The MTP comp furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections. Custom booths are not permitted.

 

In order for exhibitors to receive advance order discount rates for services provided by the Convention Center, the order AND payment must be received by April 21. Services include: internet/network connectivity and telecommunications. 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

MCI, the official IPW Housing Bureau, closes at 6:00 p.m. Central Daylight Saving Time.

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's host hotels as space permits.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

After this date, you are responsible for securing your own accommodations.  No adjustments will be made to registration fees.

You will receive a reservation confirmation upon submission.  You will be notified of your hotel assignment by May 11.

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will begin.

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of delegates per booth apply.

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international airline representatives opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted onsite.