Date icon Key Dates and Deadlines

Filter Dates and Deadlines

December 8 2023 11:59 p.m. EST  
Early Exhibitor Registration Discount Deadline

Last day to save $200 by paying the early exhibitor delegate registration fee of $1,400 for U.S…

December 8 2023 11:59 p.m. EST  
Early Shared Booth Delegate Registration Discount Deadline

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,…

January 19 2024 11:59 p.m. EST  
Early Registration Discount Deadline

Submit your domestic or exhibitor buyer registration and housing information, including payment…

January 19 2024 11:59 p.m. EST  
Early Registration Discount Deadline

International buyers, IAC Committee, Visit USA Committee, Commercial Service, and international…

January 24 2024  
Housing Bureau Opens

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing…

January 24 2024  
Housing Bureau Opens - Hosted Delegates

Hosted delegate housing opens for appointment-taking buyers and journalists as well as U.S.…

February 9 2024  
Deadline for Submitting Request to Opt Out of Buyer Appointments

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To…

February 9 2024  
Deadline for Submitting Request to Purchase Extra Appointments Option

MTP exhibitors with a 10' x 10' booth may purchase the extra appointment option for a possible…

February 20 2024  
Online Appointment Scheduling Available

Appointment scheduling instructions will be emailed to registered delegates and online…

February 20 2024  
Online Appointment Scheduling Available 

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and…

February 23 2024  
100 Percent Refund Deadline

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth…

February 23 2024  
100 Percent Refund Deadline

Last day for international, domestic, and exhibitor buyers, and IAC Committee, Visit USA…

February 26 2024  
Booth Assignments and Exhibitor Services Information 

Key Contacts will be notified of their booth assignments and exhibitor services information will…

March 6 2024 6:00 p.m. EST  
Hotel Reservation Deadline (Guaranteed Placement at Delegation Hotel)

Deadline for hosted delegates to reserve your complimentary hotel accommodations at your…

March 22 2024  
50 Percent Refund Deadline

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth…

March 22 2024  
50 Percent Refund Deadline

Last day for international and domestic buyers and IAC Committee, Visit USA Committee,…

March 22 2024 11:59 p.m. EDT  
Appointment Requests Due

Appointment requests must be submitted directly to U.S. Travel Association by this date to be…

March 29 2024  
Deadline for Ordering Upgraded MTP Furniture Package at Discounted Rate

MTP exhibitors wishing to upgrade their 10' x 10' booth furniture and/or create a customized…

March 29 2024  
Membership Dues Deadline

U.S. Travel Association 2024 membership dues must be paid by this date to qualify for IPW member…

April 3 2024  
Marketing and Technology Pavilion Showcase Deadline

Last chance for MTP exhibitors to submit logo, link and company description (where applicable…

April 5 2024  
Express Booth Graphics Due

Last day to upload your print-ready artwork files for the branded graphic and identification…

April 5 2024  
Hanging Booth Banner Graphics Due

Last day to upload your print-ready artwork files for purchased triangle hanging booth banners.…

April 5 2024 6:00 p.m. EDT  
Hotel Reservation Deadline

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and…

April 5 2024  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

April 5 2024 11:59 p.m. EDT  
Registration Closes

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and…

April 8 2024 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the…

April 8 2024 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

April 8 2024 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

April 8 2024 5:00 p.m. EDT  
Freeman Advance Order Deadline Date

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price…

April 10 2024 6:00 p.m. EDT  
Hotel Reservation Deadline (Placement Not Guaranteed at Delegation Hotel)

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's…

April 12 2024  
Appointment Lists Distributed

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will…

April 12 2024  
Appointment Lists Distributed 

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will…

May 3 2024  
IPW Onsite Registration and Exhibitor Move-In Begins

Exhibitor onsite registration/badge pick-up and exhibitor move-in begins at 8:00 a.m.…

May 3 2024  
IPW Onsite Registration Desk Opens

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international…

May 3 2024  
IPW Press Center Opens

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted…

May 7 2024  
IPW Closes

Mark your calendars for IPW 2025 in Chicago, Illinois, June 27-July 1!