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October 12 2018 11:59 p.m. EDT  
100 Percent Booth Refund Deadline

Last day to receive a 100 percent refund of booth fees for cancelled booth space. Cancellations…

November 26 2018 11:59 p.m. EST  
Early Individual Exhibitor Registration Discount Deadline

Last day to save up to $245 by paying the early individual exhibitor delegate registration fee…

November 26 2018 11:59 p.m. EST  
Early Shared Booth Delegate Registration Discount Deadline

Last day to save $220 by paying the early shared booth delegate registration fee of $1,750 for…

November 26 2018 11:59 p.m. EST  
Early Individual Marketing and Technology Provider Registration Discount Deadline

Last day to save up to $245 by paying the early individual Marketing and Technology Provider…

January 18 2019 11:59 p.m. EST  
100 Percent Individual Registration Refund Deadline

Last day to receive a 100 percent refund for cancelled individual exhibitor and shared booth…

January 18 2019 11:59 p.m. EST  
50 Percent Booth Refund Deadline

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note:…

February 18 2019 11:59 p.m. EST  
50 Percent Individual Registration Refund Deadline

Last day to receive a 50 percent refund for individual exhibitor and shared booth delegate…

February 18 2019 11:59 p.m. EST  
50 Percent Individual Registration Refund Deadline

Last day to receive a 50 percent refund for individual Marketing and Technology Provider…

February 22 2019 5:00 p.m. EST  
Deadline for Submitting Request to Opt Out of Buyer Appointments

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To…

February 22 2019 5:00 p.m. EST  
Deadline for Submitting Request to Purchase Extra Appointments Option

MPT exhibitors may purchase the extra appointment option for a possible total of 88 appointments…

February 28 2019  
Membership Dues Deadline

Exhibitors must pay their U.S. Travel Association 2019 membership dues by this date to qualify…

February 28 2019  
Membership Dues Deadline

MTP exhibitors must pay their U.S. Travel Association 2019 membership dues by this date to…

February 28 2019 11:59 p.m. EST  
Early Registration Discount Deadline

If you pay by this date, your fee as a U.S. Travel Association member is $1,070 and as a non-…

February 28 2019 11:59 p.m. EST  
Membership Dues Deadline

2019 membership dues must be paid by this date to qualify for the member registration rate.

February 28 2019 11:59 p.m. EST  
Early Registration Discount Deadline

Registration fees increase from $825 USD to $1,250 USD for any payments not received by this…

February 28 2019 11:59 p.m. EST  
Full Refund Deadline

Last Day to receive a 100 percent refund for cancellations.  Cancellations between March 1-18,…

February 28 2019 11:59 p.m. EST  
Early Registration Discount Deadline

Registration fee for U.S. Embassy/Commercial Service delegates, IAC, VUSA Committee, and…

March 1 2019 5:00 p.m. EST  
Payment Deadline

Payment for Marketing and Technology Pavilion booths must be received by U.S. Travel per Exhibit…

March 18 2019  
Online Appointment Scheduling Available

Appointment scheduling instructions will be emailed to registered journalists and online…

March 18 2019  
Online Appointment Scheduling Available

Appointment scheduling instructions will be emailed to registered domestic buyers and online…

March 18 2019  
Online Appointment Scheduling Available

Appointment scheduling instructions will be emailed to registered delegates and online…

March 18 2019  
Online Appointment Scheduling Available

Appointment scheduling instructions will be emailed to registered international buyers an online…

March 18 2019  
Online Appointment Scheduling Available

MTP Key Contacts will receive, via email, notification for using the online appointment…

March 18 2019  
Online Appointment Scheduling Available 

Key Contacts will receive, via email, notification and instructions for using the online…

March 18 2019 11:59 p.m. EDT  
50 Percent Registration Refund Deadline

Last day to receive a 50 percent refund for cancellations.  Nor refunds offered after this date…

March 25 2019  
Booth Assignments and Exhibitor Services Information 

MTP Key Contacts will be notified of their Marketing and Technology Pavilion booth assignments…

March 25 2019  
Booth Assignments and Exhibitor Services Information 

Key Contacts will be notified of their booth assignments and the information they need to…

April 5 2019 5:00 p.m. EDT  
Production-Ready Graphics Submitted

MTP exhibitors must submit production-ready graphics for their Marketing and Technology Pavilion…

April 12 2019 5:00 p.m. EDT  
IPW Daily Marketing and Technology Pavilion Showcase Deadline

Last chance for MTP exhibitors to submit logo, link and company description (where applicable)…

April 15 2019 11:59 p.m. EDT  
Registration Closes

Journalist registration closes. No onsite registration.

April 15 2019 11:59 p.m. EDT  
Registration Closes

International registration closes.  We will not accept onsite registrations

April 15 2019 11:59 p.m. EDT  
Hotel Reservation Deadline (Guaranteed Placement at Delegation Hotel)

Deadline to reserve your complimentary hotel accommodation sat your delegation's assigned hotel…

April 15 2019 11:59 p.m. EDT  
Hotel Reservation Deadline (Guaranteed Placement at Delegation Hotel)

Deadline to reserve your complimentary hotel accommodations at one of the domestic buyer…

April 15 2019 11:59 p.m. EDT  
Registration Closes

Domestic buyer registration closes.  We will not accept onsite registrations.

April 22 2019 11:59 p.m. EDT  
Cut-off Date for Exhibitor/Booth Share Company Listing in the Official Program 

Company names of exhibitors who purchase a booth or who register booth share partner companies…

April 22 2019 11:59 p.m. EDT  
Cut-off Date for Company Listing in Official Program

Company names of Marketing and Technology Providers who purchase a booth through April 22 will…

April 22 2019 11:59 p.m. EDT  
Exhibitor Group Scheduling Option Form Due 

Last day to submit your request for this appointment scheduling option. 

April 29 2019  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

April 29 2019 11:59 p.m. EDT  
Appointment Requests Due

MTP exhibitor appointment requests must be submitted directly to U.S. Travel by this date to be…

April 29 2019 11:59 p.m. EDT  
Appointment Requests Due 

Exhibitor appointment requests must be submitted directly to U.S. Travel by this date to be…

April 29 2019 11:59 p.m. EDT  
Appointment Requests Due

Appointment requests must be submitted directly to U.S. Travel Association by this date to be…

May 9 2019  
Hotel Reservation Deadline

Housing bureau closes at 5:00 p.m. Central Daylight Saving Time.

Las…

May 9 2019 6:00 p.m. EDT  
Hotel Reservation Deadline 

Housing bureau closes at 5:00 p.m. Central Daylight Saving Time.

Last…

May 9 2019 6:00 p.m. EDT  
Hotel Reservation Deadline 

Housing bureau closes at 5:00 p.m. Central Daylight Saving Time. 

Last…

May 13 2019  
Appointment Lists Distributed

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will…

May 13 2019  
Appointment Lists Distributed 

Key Contacts will receive their list of pre-scheduled appointments and Manual Appointment…

May 13 2019 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

May 13 2019 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

May 13 2019 5:00 p.m. EDT  
Freeman Advance Order Deadline Date

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price…

May 13 2019 11:59 p.m. EDT  
Cut-off Date for the Electronic Directory of Attendees 

Delegates registered after May 13 will only appear in the Find Delegates search function on ipw.…

May 16 2019 5:00 p.m. EDT  
Hotel Reservation Deadline (Placement not guaranteed at Delegation Hotel)

Last day to reserve your complimentary hotel accommodations at one of IPW's host hotels as space…

May 17 2019 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the…

May 17 2019 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for MTP exhibitors to receive advance order discount rates for services provided by the…

June 1 2019  
IPW Onsite Registration Desk Opens

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m.

June 1 2019  
IPW Onsite Registration Desk Opens

Marketing and technology provider onsite registration and badge pick-up opens at 8:00 a.m. (…

June 1 2019  
IPW Onsite Registration Desk Opens

Badge pick-up by pre-registered domestic buyers opens at 8:00 a.m. No new registrations are…

June 1 2019  
IPW Onsite Registration Desk Opens

Badge pick-up by pre-registered international MICE buyers opens at 8:00 a.m. No new…

June 1 2019  
IPW Onsite Registration Desk Opens

Badge pick-up by pre-registered IAC, Visit USA, commercial service, and international airline…

June 1 2019  
IPW Press Center Opens

Badge pick-up by pre-registered international press opens at 8:00 a.m. No new registrations are…

June 1 2019  
IPW Press Center Opens

Badge pick-up by pre-registered domestic press opens at 8:00 a.m. No new registrations are…

June 1 2019  
IPW Onsite Registration Desk Opens

Badge pick-up by pre-registered international buyers opens at 8:00 a.m. No new registrations are…

June 5 2019 11:59 p.m. EDT  
IPW 2019 Closes

Marketing and technology providers: Mark your calendars for IPW 2020 in Las Vegas, Nevada, May…

June 5 2019  
IPW 2019 Closes

International buyers: Mark your calendars for IPW 2020 in Las Vegas, May 30-June 3!

June 5 2019  
IPW 2019 Closes

MICE buyers: Mark your calendars for IPW 2020 in Las Vegas, May 30-June 3!

June 5 2019  
IPW 2019 Closes

Domestic buyers: Mark your calendars for IPW 2020 in Las Vegas, May 30-June 3!

June 5 2019  
IPW 2019 Closes

International Delegates: Mark your calendars for IPW 2020 in Las Vegas, May 30-June 3!

June 5 2019  
IPW 2019 Closes

International Press: Mark your calendars for IPW 2020 in Las Vegas, May 30-June 3!

June 5 2019  
IPW 2019 Closes

Domestic Press: Mark your calendars for IPW 2020 in Las Vegas, May 30-June 3!

June 5 2019 11:59 p.m. EDT  
IPW 2019 Closes

Exhibitors: Mark your calendars for IPW 2020 in Las Vegas, May 30-June 3!