Key Dates and Deadlines

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Last day to receive a 100 percent refund for cancelled exhibitor / marketing and technology provider and shared booth delegate registrations. Cancellations between January 19 and February 18, 2019, will receive a 50 percent refund. 

Last day to receive a 50 percent refund for exhibitor / marketing and technology provider and shared booth delegate registrations. 

Last day for exhibitors to receive a refund for cancelled Media Marketplace packages and/or One-Day Media Marketplace registrations.

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

MTP exhibitors may purchase the extra appointment option for a possible total of 88 appointments per booth space ($250 board members/$300 members/$350 non-members per booth space). To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

U.S. Travel Association 2019 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact membership@ustravel.org.

Registration fees for international buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives increase from $825 USD to $1,250 USD for any payments not received by this date.

Last day for international and domestic buyers, and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 100 percent refund for cancellations. Cancellations between March 1-18, 2019 will receive a 50 percent refund.

Registration fees for domestic buyers increase from $1,070 to $1,385 for members and from $1,490 to $1,910 for non-members.  Submit your domestic buyer registration and housing information, including payment, by this date to take advantage of the early registration discount.

Payment for Marketing and Technology Pavilion booths must be received by U.S. Travel per Exhibit A of your contract.

Appointment scheduling instructions will be emailed to registered delegates and online appointment scheduling will go live.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and online appointment scheduling will go live.

Last day for international and domestic buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 50 percent refund for cancellations.  No refunds offered after this date.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

MTP exhibitors must submit production-ready graphics for their Marketing and Technology Pavilion booth to Freeman by this date.

• Backwall (one panel) Trim Size: 110”W x 119.5”H for single booth; 227”W x119.5”H for a double
• ID Sign Trim Size: 16.625”W x 33.5625"H, double sided
   

Last chance for MTP exhibitors to submit logo, link and company description (where applicable) for inclusion in the multi-page showcase in the Weekend edition of IPW Daily, featuring the Marketing and Technology Pavilion’s location and layout in the Brand USA Marketplace Hall, details on the importance of this area to IPW attendees, and individual listings for all Marketing and Technology Pavilion exhibitors.

Deadline for hosted delegates to reserve your complimentary hotel accommodations at your delegation's assigned hotel.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

U.S. Travel cannot guarantee placement with your delegation after this date.

Reservations will be accepted between April 16 and May 16; however, your final hotel assignments will not be available until May 24.

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and international airline representatives.  We will not accept onsite registrations

Company names of exhibitors who purchase a booth/MTP or who register booth share partner companies through April 22 will be included in the exhibitor (and booth number) list in the Official Program; those purchased after April 22 will only appear in the Find Delegates search function on ipw.com and the PDF directory distributed electronically to attendees. Note: This is not an individual delegate listing deadline - see May 13 deadline below. 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Supplier/Press Housing Bureau.

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will begin.

Exhibitor/MTP Key Contacts will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

Reminder: Media Marketplace appointments are scheduled through the manual appointment scheduling system. Confirmed participants will receive an email with instructions for scheduling Media Marketplace appointments. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to receive one (1) 4' white skirted table, two (2) white folding chairs and one wastebasket in the booth at no additional cost. 

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 13.

Reminder: The furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections.

 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 13. 

Delegates registered after May 13 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's host hotels as space permits.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

After this date, you are responsible for securing your own accommodations.  No adjustments will be made to registration fees.

You will receive a reservation confirmation upon submission.  You will be notified of your hotel assignment by May 24.

In order for exhibitors to receive advance order discount rates for services provided by the Anaheim Convention Center, the order AND payment must be received by May 17. Services include: internet/network connectivity and telecommunications. 

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of marketing and technology providers per booth apply.

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international airline representatives opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted onsite.