Key Dates and Deadlines

Last day to receive a 100 percent refund of booth fees for cancelled booth space. Cancellations between October 13, 2018, and January 18, 2019, will receive a 50 percent refund. 

Last day to save up to $245 by paying the early individual exhibitor delegate registration fee of $1,230 for U.S. Travel Association Members and $1,790 for Non-Members for either new exhibitor delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,475 for U.S. Travel Association Members and $1,900 for Non-Members) go into effect at 12:01 a.m. Eastern Standard Time on November 27. 

Last day to save $220 by paying the early shared booth delegate registration fee of $1,750 for either new shared booth delegates or individuals previously submitted and not yet paid for. Standard registration fee ($1,970) goes into effect at 12:01 a.m. Eastern Standard Time on November 27. 

Last day to save up to $245 by paying the early individual Marketing and Technology Provider delegate registration fee of $1,230 for U.S. Travel Association Members and $1,790for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,475 for U.S. Travel Association Members and $1,900 for Non-Members) go into effect at 12:01 a.m. Eastern Standard Time on November 27.

Last day to receive a 100 percent refund for cancelled individual exhibitor and shared booth delegate registrations. Cancellations between January 19 and February 18, 2019, will receive a 50 percent refund. 

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Last day to receive a 50 percent refund for individual exhibitor and shared booth delegate registrations. 

Last day to receive a 50 percent refund for individual Marketing and Technology Provider delegate registrations purchased over and above your complimentary allotment. No refunds after this date.

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

MPT exhibitors may purchase the extra appointment option for a possible total of 88 appointments per booth space ($250 board members/$300 members/$350 non-members per booth space). To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

Exhibitors must pay their U.S. Travel Association 2019 membership dues by this date to qualify for the member booth and registration rates. 

Questions? Contact membership@ustravel.org.

MTP exhibitors must pay their U.S. Travel Association 2019 membership dues by this date to qualify for the member booth and registration rate.

Questions? Contact membership@ustravel.org.

If you pay by this date, your fee as a U.S. Travel Association member is $1,070 and as a non-member is $1,490.  After February 28, the domestic buyer registration fee increases to $1,385 for members and $1,910 for non-members.  Submit your domestic buyer registration and housing information, including payment, byt ehis date to take advantage fo the early registration discount.

Last Day to receive a 100 percent refund for cancellations.  Cancellations between March 1-18, 2019 will receive a 50 percent refund.

Registration fee for U.S. Embassy/Commercial Service delegates, IAC, VUSA Committee, and international airline representatives increase from $825 USD to $1,250 USD for any payments not received by this date.

Payment for Marketing and Technology Pavilion booths must be received by U.S. Travel per Exhibit A of your contract.

Appointment scheduling instructions will be emailed to registered journalists and online appointment scheduling will go live.

Appointment scheduling instructions will be emailed to registered domestic buyers and online appointment scheduling will go live.

Appointment scheduling instructions will be emailed to registered delegates and online appointment scheduling will go live.

Appointment scheduling instructions will be emailed to registered international buyers an online appointment scheduling will go live.

MTP Key Contacts will receive, via email, notification for using the online appointment scheduling to electronically search for and request appointments with U.S. supplier/exhibitors and international and domestic buyers.

Key Contacts will receive, via email, notification and instructions for using the online appointment scheduling to electronically search for and request appointments with international and domestic buyers. 

MTP Key Contacts will be notified of their Marketing and Technology Pavilion booth assignments and exhibitor services information will be provided.

Key Contacts will be notified of their booth assignments and the information they need to coordinate their booth shipping and décor logistics. 

MTP exhibitors must submit production-ready graphics for their Marketing and Technology Pavilion booth to Freeman by this date.

• Backwall (one panel) Trim Size: 110”W x 119.5”H for single booth; 227”W x119.5”H for a double
• ID Sign Trim Size: 16.625”W x 33.5625"H, double sided
   

Last chance for MTP exhibitors to submit logo, link and company description (where applicable) for inclusion in the multi-page showcase in the Weekend edition of IPW Daily, featuring the Marketing and Technology Pavilion’s location and layout in the Brand USA Marketplace Hall, details on the importance of this area to IPW attendees, and individual listings for all Marketing and Technology Pavilion exhibitors.

Deadline to reserve your complimentary hotel accommodation sat your delegation's assigned hotel.  Requests must be submitted through the Hosted Delegate Housing Bureau.  U.S. Travel cannot guarantee placement with your delegation after this date.

Reservations will be accepted between April 16 and May 16; however, your final hotel assignments will not be available until May 24.

Deadline to reserve your complimentary hotel accommodations at one of the domestic buyer assigned hotels.  Requests must be submitted through the Hosted Delegate Housing Bureau.  U.S. Travel cannot guarantee placement with the domestic buyer delegation after this date.

Reservations will be accepted between April 16 and May 16; however, your final hotel assignment will not be available until May 24.

Company names of exhibitors who purchase a booth or who register booth share partner companies through April 22 will be included in the exhibitor (and booth number) list in the Official Program; those purchased after April 22 will only appear in the Find Delegates search function on ipw.com and the PDF directory distributed electronically to attendees. Note: This is not an individual delegate listing deadline - see May 13 deadline below. 

Company names of Marketing and Technology Providers who purchase a booth through April 22 will be included in the exhibitor (and booth number) list in the Official Program; those purchased after April 22 will only appear in the Find Delegates search function on ipw.com and the PDF directory distributed electronically to attendees (note the May 11 deadline below). This is NOT an individual delegate listing deadline.

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

MTP exhibitor appointment requests must be submitted directly to U.S. Travel by this date to be included in the computer-generated scheduling process.

Exhibitor appointment requests must be submitted directly to U.S. Travel by this date to be included in the computer-generated scheduling process. 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Housing bureau closes at 5:00 p.m. Central Daylight Saving Time.

Las change for U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives (who cover their own housing expenses) to make reservations through the U.S. Supplier/Press Housing Bureau.

Housing bureau closes at 5:00 p.m. Central Daylight Saving Time.

Last chance for exhibitors to request housing from the housing bureau.

Housing bureau closes at 5:00 p.m. Central Daylight Saving Time. 

Last chance for MTP exhibitors to request housing from the housing bureau. 

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will begin.

Key Contacts will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

Reminder: Media Marketplace appointments are scheduled through the manual appointment scheduling system. Confirmed participants will receive an email with instructions for scheduling Media Marketplace appointments. 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 13. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to receive one (1) 4' white skirted table, two (2) white folding chairs and one wastebasket in the booth at no additional cost. 

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 13.

Reminder: The furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections.

 

Delegates registered after May 13 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Last day to reserve your complimentary hotel accommodations at one of IPW's host hotels as space permits.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

After this date, you are responsible for securing your own accommodations.  No adjustments will be made to registration fees.

You will receive a reservation confirmation upon submission.  You will be notified of your hotel assignment by May 24.

In order for exhibitors to receive advance order discount rates for services provided by the Anaheim Convention Center, the order AND payment must be received by May 17. Services include: internet/network connectivity and telecommunications. 

In order for MTP exhibitors to receive advance order discount rates for services provided by the Anaheim Convention Center, the order AND payment must be received by May 17. Services include: internet/network connectivity and telecommunications.

Marketing and technology provider onsite registration and badge pick-up opens at 8:00 a.m. (Booth delegate number restrictions apply)

Badge pick-up by pre-registered domestic buyers opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered international MICE buyers opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered IAC, Visit USA, commercial service, and international airline representatives opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered international press opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered domestic press opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered international buyers opens at 8:00 a.m. No new registrations are accepted onsite.

Marketing and technology providers: Mark your calendars for IPW 2020 in Las Vegas, Nevada, May 30-June 3!