Date icon Key Dates and Deadlines

Filter Dates and Deadlines

February 28 2021  
Membership Dues Deadline

U.S. Travel Association 2021 membership dues must be paid by this date to qualify for IPW member…

March 1 2021  
Housing Bureau Opens

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing…

March 1 2021  
Housing Bureau Opens - Hosted Delegates

Hosted delegate housing opens for appointment-taking buyers and journalists as well as U.S.…

April 15 2021 11:59 p.m. EDT  
100 Percent Booth Refund Deadline

Last day to receive a 100 percent refund of booth fees for cancelled booth space. Cancellations…

April 15 2021 11:59 p.m. EDT  
Early Exhibitor Registration Discount Deadline

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 …

April 15 2021 11:59 p.m. EDT  
Early Shared Booth Delegate Registration Discount Deadline

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,…

June 11 2021 5:00 p.m. EDT  
Deadline for Submitting Request to Opt Out of Buyer Appointments

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To…

June 11 2021 5:00 p.m. EDT  
Deadline for Submitting Request to Purchase Extra Appointments Option

MTP exhibitors may purchase the extra appointment option for a possible total of 88 appointments…

June 28 2021  
Online Appointment Scheduling Available

Appointment scheduling instructions will be emailed to registered delegates and online…

June 28 2021  
Online Appointment Scheduling Available 

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and…

June 30 2021 11:59 p.m. EDT  
Media Marketplace Refund Deadline

Last day for exhibitors to receive a refund for cancelled Media Marketplace packages and/or One-…

June 30 2021 11:59 p.m. EDT  
100 Percent Exhibitor Delegate Registration Refund Deadline

Last day to receive a 100 percent refund for cancelled exhibitor, shared booth partner delegate…

June 30 2021 11:59 p.m. EDT  
50 Percent Booth Refund Deadline

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note:…

June 30 2021 11:59 p.m. EDT  
Early Registration Discount Deadline

International buyers, IAC Committee, Visit USA Committee, Commercial Service, and international…

June 30 2021 11:59 p.m. EDT  
100 Percent Refund Deadline

Last day for international and domestic buyers, and IAC Committee, Visit USA Committee,…

June 30 2021 11:59 p.m. EDT  
Early Registration Discount Deadline

Submit your domestic buyer registration and housing information, including payment, by this date…

July 15 2021  
Booth Assignments and Exhibitor Services Information 

Key Contacts will be notified of their booth assignments and exhibitor services information will…

July 30 2021 6:00 p.m. EDT  
Hotel Reservation Deadline (Guaranteed Placement at Delegation Hotel)

Deadline for hosted delegates to reserve your complimentary hotel accommodations at your…

August 6 2021 11:59 p.m. EDT  
50 Percent Exhibitor Delegate Registration Refund Deadline

Last day to receive a 50 percent refund for exhibitor, shared booth partner delegate, and…

August 6 2021 11:59 p.m. EDT  
Exhibitor Group Scheduling Option Form Due 

Last day to submit your request for this appointment scheduling option. 

August 6 2021  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

August 6 2021 11:59 p.m. EDT  
Appointment Requests Due

Appointment requests must be submitted directly to U.S. Travel Association by this date to be…

August 20 2021  
Appointment Lists Distributed

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will…

August 20 2021  
Appointment Lists Distributed 

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will…

August 20 2021 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the Las…

August 20 2021 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

August 20 2021 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

August 20 2021 5:00 p.m. EDT  
Freeman Advance Order Deadline Date

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price…

August 20 2021 11:59 p.m. EDT  
Cut-off Date for the Electronic Directory of Attendees 

Delegates registered after August 20 will only appear in the Find Delegates search function on…

August 20 2021 11:59 p.m. EDT  
50 Percent Registration Refund Deadline

Last day for international and domestic buyers and IAC Committee, Visit USA Committee,…

August 20 2021 11:59 p.m. EDT  
Registration Closes

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and…

August 27 2021  
Hotel Reservation Deadline

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and…

August 27 2021 6:00 p.m. EDT  
Hotel Reservation Deadline (Placement Not Guaranteed at Delegation Hotel)

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's…

September 18 2021  
IPW Press Center Opens

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted…

September 18 2021  
IPW Onsite Registration Desk Opens

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of…

September 18 2021  
IPW Onsite Registration Desk Opens

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international…

September 22 2021  
IPW Closes

Mark your calendars for IPW 2022 in Orlando, Florida, June 4-8!