Key Dates and Deadlines

Last day to obtain the early rate discount on exhibitor registrations. Standard registration rate goes into effect at 12:01 a.m. Eastern Time on November 21.

Requests for an island booth, pavilion, express booth, or booth placement within a specific region cannot be guaranteed after this date and will be assigned based on availability. After this date express booths will be placed in a waterfall structure in the Express Pavilion on the show floor.

Engage-level member benefit: Access the official IPW housing blocks 24 hours before all other registered attendees. 

The IPW Housing Bureau, managed by Maritz, will be accessible via the hotel reservations link in My IPW.

Hosted housing is open for international media, appointment-taking buyers and eligible international advisory partners. Reserve your complimentary hotel accommodation at your delegation’s assigned hotel via the link in My IPW.

You will receive a reservation acknowledgement upon submission. You will be notified of your hotel assignment with confirmation number by April 26. Watch for an email from the IPW Housing Bureau, managed by Maritz. 

Reminder: Domestic media, international airline representatives and additional Commercial Service representatives, are responsible for their own housing expenses and make reservations through the U.S. Supplier/Press Housing Bureau.

All registered attendees will be notified via email when the official Housing Bureau, managed by Maritz, is open.

Key Contacts will be notified of their booth assignments, and the exhibitor services information will be posted on IPW.com. 

Watch for the email announcing that the appointment scheduling link is available in My IPW and schedule owners can begin submitting appointment requests.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Last day to request a 50 percent refund of fees for cancelled booth space, booth add-ons and registrations. Cancellation notices received after February 16 will receive no refund.  

Cancellation notices submitted by February 25 qualify for a full refund. Registrants must notify their IAC Chair and the U.S. Travel Association via email.

Last day to obtain the early rate discount on buyer and international advisory partner registrations. Standard registration rate goes into effect at 12:01 a.m. Eastern Time on February 26. Registration fees increase from $625 USD to $825 USD. 

Cancellation notices submitted between February 26-March 11 qualify for a 50% refund. Registrants must notify their IAC Chair and the U.S. Travel Association via email.

Last day to upload your print-ready artwork files to Freeman’s Box for the branded graphic and identification sign. Access the graphic instructions in the Exhibitor Service Manual. 

Appointment requests must be submitted through the My IPW portal to be included in the computer-generated scheduling process.

U.S. Travel Association 2027 membership dues must be paid to qualify for member booth and registration rates.

Registration for buyers, press and international advisory partners closes. We will not accept onsite registrations.

Last day to upload your print-ready artwork files to Freeman’s Box for the branded graphic and identification sign. Access the graphic instructions in the Exhibitor Service Manual. 

Last day to receive advance order rates for services provided by the convention center. Your order AND payment must be received by April 2. Services include internet, floral, electrical, and catering.

Last day to order your "Complimentary Optional Furniture Package". Orders placed after this deadline will incur a fee.

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. Form will be available in Exhibitor Service Manual.

Watch for an email announcing that your confirmed appointment schedule is available in My IPW and Manual Appointment Scheduling is open.

An email will go out in the afternoon (Eastern Time).

Last chance for non-hosted attendees to reserve accommodations at one of IPW's official Host Hotels as space permits. Registered attendees can access IPW Housing Bureau, managed by Maritz, through My IPW.

Last chance for hosted attendees to reserve complimentary accommodations at one of IPW's official Host Hotels as space permits. 

Registered attendees can access the IPW Housing Bureau, managed by Maritz, through My IPW. 

Requests must be submitted by 5 p.m. Eastern Time. Placement at the designated Delegation Hotel for late registrants is not guaranteed .

After this date, you are responsible for securing your own accommodations. No adjustments will be made to registration fees.
 

Exhibitors with a 10' x 20' or larger booth are allowed to start setting up on Friday, April 30. Registration and exhibition fees must be paid in advance to access the show floor for move-in.

Wrist band credentials will be distributed at the security desk.

Exhibitor Move-In, badge pick-up for all pre-registered attendees, and onsite registration for eligible categories opens at 8:00 a.m. No new buyer or press registrations are accepted onsite.

Scheduled business appointments begin in the exhibit hall as well as in the Media Marketplace for participating exhibitors and registered media.