Key Dates and Deadlines

Past exhibitors will receive an email with login codes to begin registering for IPW 2021.

Exhibitors who chose to credit their IPW 2020 payment forward to 2021 will be manually registered by the IPW team prior to the official launch, and will receive the standard exhibitor proof sheet as confirmation.

Registration opens for international and domestic buyers, international and domestic journalists, and other international delegates.

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Hosted delegate housing opens for appointment-taking buyers and journalists as well as U.S. Embassy/Commercial Service delegates, IAC Chairs, and VUSA Committee Chairs.

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 for U.S. Travel Association Members and $1,840 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,525 for U.S. Travel Association Members and $1,950 for Non-Members) go into effect at 12:01 a.m. Eastern Standard Time on December 12. 

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,795 for either new shared booth partner delegates or individuals previously submitted and not yet paid for. Standard registration fee ($1,995) goes into effect at 12:01 a.m. Eastern Standard Time on December 12. 

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Last day to receive a 100 percent refund for cancelled exhibitor, shared booth partner delegate, and marketing and technology provider registrations. Cancellations between January 9 and February 5, 2021, will receive a 50 percent refund. 

Last day for exhibitors to receive a refund for cancelled Media Marketplace packages and/or One-Day Media Marketplace registrations.

Last day to receive a 50 percent refund for exhibitor, shared booth partner delegate, and marketing and technology provider registrations. 

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

MTP exhibitors may purchase the extra appointment option for a possible total of 88 appointments per booth space ($250 board members/$300 members/$350 non-members per booth space). To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

Registration fees for international buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives increase from $850 USD to $1,300 USD for any payments not received by this date.

Last day for international and domestic buyers, and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 100 percent refund for cancellations. Cancellations between February 13-March 1, 2021, will receive a 50 percent refund.

Registration fees for domestic buyers increase from $1,110 to $1,430 for members and from $1,540 to $1,975 for non-members.  Submit your domestic buyer registration and housing information, including payment, by this date to take advantage of the early registration discount.

U.S. Travel Association 2021 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact membership@ustravel.org.

Appointment scheduling instructions will be emailed to registered delegates and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Last day for international and domestic buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 50 percent refund for cancellations.  No refunds offered after this date.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and international airline representatives.  We will not accept onsite registrations

Deadline for hosted delegates to reserve your complimentary hotel accommodations at your delegation's assigned hotel.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

U.S. Travel cannot guarantee placement with your delegation after this date.

Reservations will be accepted between April 3-19; however, your final hotel assignments will not be available until April 30.

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will begin.

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

In order for exhibitors to receive advance order discount rates for services provided by the Las Vegas Convention Center, the order AND payment must be received by April 19. Services include: internet/network connectivity and telecommunications. 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 19. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to receive one (1) 4' white skirted table, two (2) white folding chairs and one wastebasket in the booth at no additional cost.  Orders submitted after April 19 will incur a cost.

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 19.

Reminder: The furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections.

 

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's host hotels as space permits.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

After this date, you are responsible for securing your own accommodations.  No adjustments will be made to registration fees.

You will receive a reservation confirmation upon submission.  You will be notified of your hotel assignment by May 22.

Delegates registered after April 19 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted onsite.

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of marketing and technology providers per booth apply.

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international airline representatives opens at 8:00 a.m. No new registrations are accepted onsite.