Key Dates and Deadlines

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 for U.S. Travel Association Members and $1,840 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,525 for U.S. Travel Association Members and $1,950 for Non-Members) go into effect at 12:01 a.m. Eastern Standard Time on November 23. 

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,795 for either new shared booth partner delegates or individuals previously submitted and not yet paid for. Standard registration fee ($1,995) goes into effect at 12:01 a.m. Eastern Standard Time on November 23. 

Last day to receive a 100 percent refund for cancelled exhibitor, shared booth partner delegate, and marketing and technology provider registrations. Cancellations between January 18 and February 14, 2020, will receive a 50 percent refund. 

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Last day to receive a 50 percent refund for exhibitor, shared booth partner delegate, and marketing and technology provider registrations. 

Last day for exhibitors to receive a refund for cancelled Media Marketplace packages and/or One-Day Media Marketplace registrations.

MTP exhibitors may purchase the extra appointment option for a possible total of 88 appointments per booth space ($250 board members/$300 members/$350 non-members per booth space). To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

U.S. Travel Association 2020 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact membership@ustravel.org.

Registration fees for domestic buyers increase from $1,110 to $1,430 for members and from $1,540 to $1,975 for non-members.  Submit your domestic buyer registration and housing information, including payment, by this date to take advantage of the early registration discount.

Registration fees for international buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives increase from $850 USD to $1,300 USD for any payments not received by this date.

Last day for international and domestic buyers, and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 100 percent refund for cancellations. Cancellations between February 29-March 16, 2020, will receive a 50 percent refund.

Payment for Marketing and Technology Pavilion booths must be received by U.S. Travel per Exhibit A of your contract.

Appointment scheduling instructions will be emailed to registered delegates and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Last day for international and domestic buyers and IAC Committee, Visit USA Committee, Commercial Service, and international airline representatives to receive a 50 percent refund for cancellations.  No refunds offered after this date.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

MTP exhibitors must submit production-ready graphics for their Marketing and Technology Pavilion booth to Freeman by this date.

• Backwall (one panel) Trim Size: 110”W x 119.5”H for single booth; 227”W x119.5”H for a double
• ID Sign Trim Size: 16.625”W x 33.5625"H, double sided
   

Company names of exhibitors who purchase a booth/MTP or who register booth share partner companies through April 20 will be included in the exhibitor (and booth number) list in the Official Program; those purchased after April 20 will only appear in the Find Delegates search function on ipw.com and the PDF directory distributed electronically to attendees. Note: This is not an individual delegate listing deadline - see May 11 deadline. 

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and international airline representatives.  We will not accept onsite registrations

Deadline for hosted delegates to reserve your complimentary hotel accommodations at your delegation's assigned hotel.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

U.S. Travel cannot guarantee placement with your delegation after this date.

Reservations will be accepted between April 23 and May 14; however, your final hotel assignments will not be available until May 22.

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will begin.

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 11. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to receive one (1) 4' white skirted table, two (2) white folding chairs and one wastebasket in the booth at no additional cost. 

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 11.

Reminder: The furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections.

 

Delegates registered after May 11 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's host hotels as space permits.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

After this date, you are responsible for securing your own accommodations.  No adjustments will be made to registration fees.

You will receive a reservation confirmation upon submission.  You will be notified of your hotel assignment by May 22.

In order for exhibitors to receive advance order discount rates for services provided by the Anaheim Convention Center, the order AND payment must be received by May 15. Services include: internet/network connectivity and telecommunications. 

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international airline representatives opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted onsite.

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of marketing and technology providers per booth apply.