Key Dates and Deadlines

If you exhibited at IPW 2018, this is the last day to receive the renewal incentive Individual exhibitor delegate registration fee of $1,200 for U.S. Travel Association Members and $1,750 for Non-Members for either new exhibitor delegates or individuals previously submitted and not yet paid for.  This is also the last day to receive the renewal incentive exhibitor booth fee.  

Please see the Registration and Booth Fees chart for various fees.  

Last day to receive a 100 percent refund of booth fees for cancelled booth space. Cancellations between October 13, 2018, and January 18, 2019, will receive a 50 percent refund. 

Last day to save up to $245 by paying the early individual exhibitor delegate registration fee of $1,230 for U.S. Travel Association Members and $1,790 for Non-Members for either new exhibitor delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,475 for U.S. Travel Association Members and $1,900 for Non-Members) go into effect at 12:01 a.m. Eastern Standard Time on November 27. 

Last day to save $220 by paying the early shared booth delegate registration fee of $1,750 for either new shared booth delegates or individuals previously submitted and not yet paid for. Standard registration fee ($1,970) goes into effect at 12:01 a.m. Eastern Standard Time on November 27. 

Last day to receive a 100 percent refund for cancelled individual exhibitor and shared booth delegate registrations. Cancellations between January 19 and February 18, 2019, will receive a 50 percent refund. 

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Last day to receive a 50 percent refund for individual exhibitor and shared booth delegate registrations. 

Exhibitors must pay their U.S. Travel Association 2019 membership dues by this date to qualify for the member booth and registration rates. 

Questions? Contact membership@ustravel.org.

Key Contacts will receive, via email, notification and instructions for using the online appointment scheduling to electronically search for and request appointments with international and domestic buyers. 

Key Contacts will be notified of their booth assignments and the information they need to coordinate their booth shipping and décor logistics. 

Company names of exhibitors who purchase a booth or who register booth share partner companies through April 22 will be included in the exhibitor (and booth number) list in the Official Program; those purchased after April 22 will only appear in the Find Delegates search function on ipw.com and the PDF directory distributed electronically to attendees. Note: This is not an individual delegate listing deadline - see May 13 deadline below. 

Exhibitor appointment requests must be submitted directly to U.S. Travel by this date to be included in the computer-generated scheduling process. 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Key Contacts will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

Reminder: Media Marketplace appointments are scheduled through the manual appointment scheduling system. Confirmed participants will receive an email with instructions for scheduling Media Marketplace appointments. 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 13. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to receive one (1) 4' white skirted table, two (2) white folding chairs and one wastebasket in the booth at no additional cost. 

Housing bureau closes at 5:00 p.m. Central Daylight Saving Time.

Last chance for exhibitors to request housing from the housing bureau.

Exhibitor delegates registered after May 13 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

In order for exhibitors to receive advance order discount rates for services provided by the Anaheim Convention Center, the order AND payment must be received by May 17. Services include: internet/network connectivity; telecommunications; electrical; and compressed air, water, drain, gas and steam. 

Badge pick-up by pre-registered domestic buyers opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered international MICE buyers opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered IAC, Visit USA, commercial service, and international airline representatives opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered international press opens at 8:00 a.m. No new registrations are accepted onsite.

Badge pick-up by pre-registered domestic press opens at 8:00 a.m. No new registrations are accepted onsite.

Marketing and technology provider onsite registration and badge pick-up opens at 8:00 a.m. (Booth delegate number restrictions apply)

Badge pick-up by pre-registered international buyers opens at 8:00 a.m. No new registrations are accepted onsite.