Date icon Key Dates and Deadlines

Filter Dates and Deadlines

March 22 2024  
50 Percent Refund Deadline

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth…

March 22 2024  
50 Percent Refund Deadline

Last day for international and domestic buyers and IAC Committee, Visit USA Committee,…

March 22 2024 11:59 p.m. EDT  
Appointment Requests Due

Appointment requests must be submitted directly to U.S. Travel Association by this date to be…

March 29 2024  
Deadline for Ordering Upgraded MTP Furniture Package at Discounted Rate

MTP exhibitors wishing to upgrade their 10' x 10' booth furniture and/or create a customized…

March 29 2024  
Membership Dues Deadline

U.S. Travel Association 2024 membership dues must be paid by this date to qualify for IPW member…

April 3 2024  
Marketing and Technology Pavilion Showcase Deadline

Last chance for MTP exhibitors to submit logo, link and company description (where applicable…

April 5 2024  
Express Booth Graphics Due

Last day to upload your print-ready artwork files for the branded graphic and identification…

April 5 2024  
Hanging Booth Banner Graphics Due

Last day to upload your print-ready artwork files for purchased triangle hanging booth banners.…

April 5 2024 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the…

April 5 2024 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

April 5 2024 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

April 5 2024 5:00 p.m. EDT  
Freeman Advance Order Deadline Date

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price…

April 5 2024 6:00 p.m. EDT  
Hotel Reservation Deadline

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and…

April 5 2024  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

April 5 2024 11:59 p.m. EDT  
Registration Closes

Registration closes for all buyers, press, and IAC, Visit USA, commercial service, and…

April 10 2024 6:00 p.m. EDT  
Hotel Reservation Deadline (Placement Not Guaranteed at Delegation Hotel)

Last day for hosted delegates to reserve your complimentary hotel accommodations at one of IPW's…

April 12 2024  
Appointment Lists Distributed

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will…

April 12 2024  
Appointment Lists Distributed 

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will…

May 3 2024  
IPW Onsite Registration and Exhibitor Move-In Begins

Exhibitor onsite registration/badge pick-up and exhibitor move-in begins at 8:00 a.m.…

May 3 2024  
IPW Onsite Registration Desk Opens

Badge pick-up by pre-registered buyers and IAC, Visit USA, commercial service, and international…

May 3 2024  
IPW Press Center Opens

Badge pick-up by pre-registered press opens at 8:00 a.m. No new press registrations are accepted…

May 7 2024  
IPW Closes

Mark your calendars for IPW 2025 in Chicago, Illinois, June 14-18!