Exhibitor Services
2025 Info Coming Soon
Overview
Welcome to your virtual exhibitor services kit! Here you will find all the resources you need to successfully manage your booth preparations including: Marketing and Technology Pavilion (MTP) rules and regulations, links to the interactive floor plan and Freeman Online, shipping labels and other downloadable order forms, etc.
Marketing and Technology Pavilion Rules and Regulations
To ensure a successful IPW, all MTP Exhibitors should carefully review the updated Marketing and Technology Pavilion Rules and Regulations.
This document will provide answers to the following topics:
- Admission/Badges
- Payment and Cancellation Policies
- Booth Company Name and Profile Restrictions
- Prohibited Activities
- Food & Beverage Distribution
- Booth Set-Up and Booth Tear-Down
- Complimentary Booth Furniture Package
- Booth Décor and Carpeting
- Audiovisual
- Security
- Indemnification
- Compliance
Booth Location
Positioned in a high traffic area on the show floor, the Marketing and Technology Pavilion (MTP) primarily offers a standard 10’ x 10’ booth package* includes:
- 8' drape backing
- black carpet
- two chairs
- one 4' table
- one wastebasket
- pole ID sign
*Options to upgrade furniture or customize booth back drop available through Freeman Online (at exhibitors cost)
New for 2024: We will also offer a very limited number of 6.5' x 6.5' Express MTP booths to first-time MTP exhibitors only. The Express MTP package is similar to the Exhibitor Express Booth: placed in a pod of 4 each with a table, two chairs, branded graphic and identification sign.
Interactive Floor Plan
IPW's interactive floor plan allows viewers to zoom, pan the map, view exhibitor information, search for exhibitors, etc.
Once posted, the interactive floor plan will be updated once a week to include new exhibitors or booth changes. Even though a booth may appear to be available on the floor plan it is possible that it has been assigned but not updated online yet.
The interactive floor plan link will be posted in Spring 2025.
Official Contractor
Freeman is the official show contractor for IPW.
The MTP booth is a turnkey solution for marketing and technology providers. Freeman produces each booth and delivers and sets up the complimentary furniture package. MTP exhibitors are not allowed to hire an EAC for booth set up.
- Standard 10' x 10' MTP exhibitors may bring or order small pop-up displays (that do not exceed 8'x10’), computer monitors, floral or other decor items at their own expense.
- The 6.5' x 6.5' Express Booth is placed in pods of four (similar to the Exhibitor Express Booth). Freeman will provide the branded graphic and identification sign as well as the Express Booth furniture package.
MTP exhibitors can access their booths on Saturday and Sunday, June 14-15, between 8:00 a.m.-5:00 p.m. if they wish to set up any additional displays or decor items.
Installation and Dismantling
Currently Freeman has an agreement with local labor for display installation and dismantling. Full time employees of the exhibiting companies, however, may set their own exhibits without assistance from this local. Any labor services that may be required beyond what your regular full time employees can provide, may be rendered by the local. Labor can be ordered in advance via Freeman Online or at the on-site service desk.
Material Handling
Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. Freeman will control access to the loading docks in order to provide for a safe and orderly move-in/out. Only full time employees of the exhibiting company will be allowed to hand-carry items. Unloading or reloading at the dock of any and all contracted carriers will be handled by Freeman.
Freeman Online
Freeman’s exhibitor services website contains complete information on upgraded carpet and furniture rental options, shipping, installation/labor, security, and booth accessories such as audio-visual components and computer equipment, display racks, floral arrangements, Internet and phone service, and electricity.
Any exhibitor services beyond the items specified in the furniture package listed in the MTP Sponsorship Letter of Agreement are at the exhibitors own expense. Please note each vendor's deadlines as they may vary.
The FreemanOnline link will be posted in Spring 2025.
Complimentary Furniture Package
Unless upgraded furniture and carpet rental options are purchased by the MTP exhibitor through Freeman Online, Freeman will deliver the following complimentary furniture package to each 10' x 10' MTP: black carpet, two chairs, one 4' table, one wastebasket, and pole ID sign.
The Express MTP package includes a branded graphic and identification sign instead of the booth backdrop and pole ID sign.
MTP Upgraded Furniture Package Options for 10' x 10' Booths coming soon.
Shipping Materials to Freeman
Pay close attention to the following shipping periods and deadlines. Plan accordingly and use the appropriate label below.
Shipping Label links will be posted in Spring 2025.
Other Service Order Forms
Order forms pertain to several different service providers. Review the deadlines listed on each form as they may vary.
These order forms will be available through the FreemanOnline site:
- Audio-Visual
- Carpet and Flooring
- Electrical
- Floral
- Booth Security
Internet Connection
McCormick Place Technology Services Department provides onsite internet, telecommunications, and cable television services.
A complimentary basic Wi-Fi is available in all public spaces and meeting rooms, and can be used for non-mission-critical applications such as general web surfing and Internet-based email access.
Access to the Wi-Fi network may be limited in the exhibit hall and cannot be guaranteed as access is based on the volume of users.
Internet Order Form will be posted in Spring 2025.
Food and Beverage Distribution on the Show Floor
OVG Hospitality is the exclusive caterer in McCormick Place Convention Center. Ready-to-eat food prepared outside of this building is not permitted. Any questions, comments, or concerns should be directed to OVG Hospitality at [email protected].
Note: The cooking, preparation or sale of food and beverage in the Brand USA Marketplace Hall is prohibited except through designated sponsors of the lounge areas. (Examples of prohibited items include but are not limited to: popcorn makers, food warmers, hot plates, etc.)
Hosting Events on the Show Floor
Exhibitors may host an event in their booth or dedicated destination aisle during select times Monday-Wednesday. You must follow the guidelines and submit your event for pre-approval.
Guidelines and catering menus will be posted in Spring 2025.