Register as an International Delegate
Numerous international partners provide advice and in-country expertise during the IPW planning process, and several attend the trade show in a non-buyer role and make regional presentations during the Market Update Session.
This category includes the following registration types:
- International Advisory Committee Chair and Representatives
- Visit USA Committee Chair and Representatives
- Commercial Service Representatives
- International Airline Representatives
Criteria to Attend
International Advisory Committee (IAC) Chair and Additional Representative
The International Advisory Committee (IAC) is responsible for inviting, approving and registering qualified buyers and journalists from their country to attend IPW.
The Chair of the committee receives one complimentary registration and U.S. Travel provides hotel accommodations for up to five nights (May 30-June 3, 2020, with checkout on June 4; room and tax only).
Committee members may attend by registering as an IAC Additional Representative; however, there is a registration fee and housing is not provided.
Visit USA Committee Chair and Additional Representative
The Visit USA Committee collaborates with the International Advisory Committee (IAC) in identifying qualified buyers and journalists from their country to attend IPW.
The Visit USA Committee Chair receives one complimentary registration and U.S. Travel provides hotel accommodations for up to five nights (May 30-June 3, 2020, with checkout on June 4; room and tax only).
Visit USA Committee members may attend by registering as a Visit USA Additional Representative; however, there is a registration fee and housing is not provided.
U.S. Commercial Service
The U.S. Commercial Service collaborates with the International Advisory Committee (IAC) in identifying qualified buyers and journalists from their country to attend IPW.
There is a fee to attend. Complimentary housing is provided to one approved representative per country. Accommodations are for up to five nights (May 30-June 3, 2020, with checkout on June 4; room and tax only).
International Airline Representative
This registration is available to representatives from international airlines that have agreed to offer airfare discounts to IPW delegates; this arrangement is available to all international delegates. Contact your in-country International Advisory Committee (IAC) Chair to see if your international airline qualifies to attend. The following conditions also apply:
- Said Carrier must be approved by the International Advisory Committee Chair
- Delegate must reside and work outside of the United States
There is a registration fee to attend. Housing is not provided for International Airline Representatives.
Have your Organization Login Codes?
Register Early for IPW 2020 and Take Advantage of Discounted Rates.
Online registration requires organization login codes. If you attended as in international delegate in 2019, and still qualify for this category, we will email you your organization login codes to submit your 2020 registration. You may also email firstname.lastname@example.org to request your codes.
Notes to all Participants:
- IPW participants MAY NOT organize or sponsor any activities that conflict with the official IPW program or sponsored event during official conference hours. Violation of these terms may render the participant ineligible for future participation in IPW.
- IPW does not offer a guest registration for family members, and no partial registration to attend only the IPW social events.
|Up to 44 pre-scheduled appointments with exhibitors (applies to Visit USA and Commercial Service Representatives only)|
|Group ground transfers between function sites|
|All meals and related functions which are an official part of IPW|
|Destination experiences and local tours|
|Year-long organization listing on ipw.com and access to registered exhibitors|
Notable Key Dates and Deadlines
The deadline for registration and hosted delegate housing with your delegation is April 22, 2020. Reservation requests will be accepted between April 23 and May 14, 2020; however, final hotel assignments for these late requests will not be available until May 22.
Non-hosted representatives: The U.S. Supplier/Press Housing Bureau closes at 5:00 p.m. Central Daylight Saving Time on May 7, 2020.
See below for other International Delegate Key Dates and Deadlines.
Key Dates and Deadlines
Early Registration Discount Deadline
Registration fees for international buyers and IAC Committee, Visit USA Committee, Commercial…
100 Percent Refund Deadline
Last day for international and domestic buyers, and IAC Committee, Visit USA Committee,…
Online Appointment Scheduling Available
Appointment scheduling instructions will be emailed to registered delegates and online…
Additions and Changes
Registration additions, substitutions and changes may be made online via the My IPW portal (using individual login credentials).
Payment must be included for each additional registration; however, there is no charge for name changes or substitutions.
Note: additional registrations must be approved by the International Advisory Committee (IAC). A refund will be issued for all registrations not approved.
Cancellation notices must be emailed to email@example.com.
In the event of a paid delegate cancellation, the registration fee will be refunded in full if written cancellation notice is received by U.S. Travel Association on or before February 28, 2020. Notices received between February 29-March 16, 2020, will receive a 50 percent refund. No refunds will be granted for registration cancellations received after March 16.
Note: Refunds due from credit card payments will be credited back to that credit card account. Refunds due from check payments will be refunded by check sent by U.S. mail. If you require the refund check to be sent by express mail, a $25 processing fee will be deducted from your amount due.
The U.S. Travel Association cannot be held liable for any financial responsibilities incurred on the part of individual delegates or organizations.
Visit USA Committee representatives and Commercial Service delegates may submit via ipw.com up to 25 requests for appointments with those exhibitors who have not opted out of Visit USA Committee or Commercial Service Appointments.
Once the online appointment requests period closes, system-generated appointment schedules are distributed and manual scheduling opens. You will receive your schedule a few weeks before IPW.
Please keep in mind that if you have not paid your 2020 registration in full, you will not have access to request appointments with exhibitors. Log into My IPW to determine if you have an outstanding balance.
Manual Scheduling opens after the appointment schedules are distributed. Through the manual scheduling system, you can view and print your appointment schedule; request additional appointments with exhibitors who have similar open appointments; request cancellations; and accept or decline any requests made to you. Please respond promptly to all appointment requests you receive through the manual scheduling system so that your fellow participants can make the most of their schedule.
Over the course of the three show days, there is the potential for a total of 25 appointments during the official Business Appointments Sessions; the Manual Scheduling process offers an opportunity to request additional appointments to fill open slots.
Want To Learn More About Appointment Scheduling?
Visit the Appointments page to learn more about how to schedule your appointments at IPW and view appointment scheduling tutorials to set you up for success at IPW.
U.S. Travel provides International Advisory Committee (IAC) Chairs, Visit USA Committee Chairs, and Commercial Service delegates with complimentary lodging for five nights, May 30-June 3, 2020 (with check-out on June 4; room & tax only) at a pre-assigned Host Hotel with their country delegation.
Hosted Delegate Housing Deadline
The deadline for hosted delegate housing with your delegation is April 22, 2020. Reservation requests will be accepted between April 23 and May 14; however, final hotel assignments for these late requests will not be available until May 22.
Housing for Additional Representatives
International Advisory and Visit USA Committees are permitted to register additional representatives; however, lodging for these additional representatives, as well as for International Airline Representatives, is at their own expense.
The deadline for reservations through the Supplier/U.S. Press Housing Bureau is May 7, 2020.
Jeenie® Mobile Translation App
Don’t let language barriers stand in the way of productive appointments. Jeenie®, the official language assistance app of IPW, provides on-demand access to live translators any time you need them at IPW.
Jeenie® Mobile App packages include bilingual human translators, as well as video and audio chat options. Special discounts are available only for IPW participants who reserve in advance.