International Delegates
2025 Info Coming Soon
Our International Partners
Numerous international partners provide advice and in-country expertise during the IPW planning process, and several attend the trade show in a non-buyer role.
This category includes the following registration types:
- International Advisory Committee Chairs
- Visit USA Committee Chairs
- Commercial Service Representatives
- International Airline Representatives
Criteria to Attend
1
International Advisory Committee (IAC) Chair
The International Advisory Committee (IAC) is responsible for inviting, approving and registering qualified buyers and journalists from their country to attend IPW.
The Chair of the committee receives one complimentary registration and U.S. Travel provides hotel accommodations for up to five nights (Friday-Tuesday, May 3-7, 2024, with checkout on Wednesday, May 8; room and tax only).
Registration is no longer offered to additional Committee representatives.
2
Visit USA Committee Chair
The Visit USA Committee collaborates with the International Advisory Committee (IAC) in identifying qualified buyers and journalists from their country to attend IPW.
The Visit USA Committee Chair receives one complimentary registration and U.S. Travel provides hotel accommodations for up to five nights (Friday-Tuesday, May 3-7, 2024, with checkout on Wednesday, May 8; room and tax only).
Registration is no longer offered to additional Committee representatives.
3
U.S. Commercial Service
The U.S. Commercial Service collaborates with the International Advisory Committee (IAC) in identifying qualified buyers and journalists from their country to attend IPW.
There is a fee to attend. Complimentary housing is provided to one approved representative per country. Accommodations are for up to five nights (Friday-Tuesday, May 3-7, 2024, with checkout on Wednesday, May 8; room and tax only).
4
International Airline Representative
This registration is available to representatives from international airlines that have agreed to offer airfare discounts to IPW delegates; this arrangement is available to all international delegates. Contact your in-country International Advisory Committee (IAC) Chair to see if your international airline qualifies to attend. The following conditions also apply:
- Said Carrier must be approved by the International Advisory Committee Chair
- Delegate must reside and work outside of the United States
There is a registration fee to attend. Housing is not provided for International Airline Representatives.
Registration Information
Online registration requires organization login codes. If you attended as in international delegate in the past, and still qualify for this category, we will email you your organization login codes to submit your registration. You may also email [email protected] to request your codes.
Learn the difference between organization login codes and individual login codes
Notes to all Participants:
- IPW participants MAY NOT organize or sponsor any activities that conflict with the official IPW program or sponsored event during official conference hours. Violation of these terms may render the participant ineligible for future participation in IPW.
- IPW does not offer a guest registration for family members, and no partial registration to attend only the IPW social events.
Your Registration Fee Includes:
| Up to 42 pre-scheduled appointments with exhibitors (applies to IAC Chairs, Visit USA and Commercial Service Representatives only) |
| All meals and related functions which are an official part of IPW |
| Year-long organization listing on ipw.com and access to registered exhibitors |
Additions and Changes
Registration additions, substitutions and changes may be made online via the My IPW portal (using individual login credentials).
Payment must be included for each additional registration; however, there is no charge for name changes or substitutions.
Note: additional registrations must be approved by the International Advisory Committee (IAC). A refund will be issued for all registrations not approved.
Cancellation Policy
Cancellation notices must be emailed to [email protected].
In the event of a paid delegate cancellation, the registration fee will be refunded in full if written cancellation notice is received by U.S. Travel Association on or before February 23, 2024. Notices received between February 24-March 22, 2024, will receive a 50 percent refund. No refunds will be granted for registration cancellations received after March 22, 2024.
Note: Refunds due from credit card payments will be credited back to that credit card account. Refunds due from check payments will be refunded by check sent by U.S. mail. If you require the refund check to be sent by express mail, a $25 processing fee will be deducted from your amount due.
The U.S. Travel Association cannot be held liable for any financial responsibilities incurred on the part of individual delegates or organizations.
Already Registered?
Log into the My IPW portal using your individual login codes to:
- find delegates
- pay invoices
- manage appointments
Notable Key Dates and Deadlines
The deadline for registration and hosted delegate housing with your delegation is March 6, 2024. Reservation requests will be accepted between March 7-April 10; however, final hotel assignments for these late requests will not be available until April 26.
Non-hosted representatives: The U.S. Supplier/Press Housing Bureau closes at 5:00 p.m. Central Daylight Saving Time on April 5, 2024.
See below for other International Delegate Key Dates and Deadlines.
Key Dates and Deadlines
January
27
2025
Housing Bureau Opens
The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing…
May
2
2025
11:59 p.m. EDT
Appointment Requests Due
Appointment requests must be submitted directly to U.S. Travel Association by this date to be…
May
16
2025
6:00 p.m. EDT
Hotel Reservation Deadline
Last chance for delegates who cover their own housing expenses (exhibitors, marketing and…
Appointment Scheduling
International Advisory Committee (IAC) and Visit USA Committee Chairs and Commercial Service delegates may submit requests for appointments with those exhibitors who have not opted out of appointments with these categories.
Once the online appointment requests period closes, system-generated appointment schedules are distributed and manual scheduling opens. You will receive your schedule a few weeks before IPW.
Please keep in mind that if you have not paid your registration in full, you will not have access to request appointments with exhibitors. Log into My IPW to determine if you have an outstanding balance.
Manual Scheduling
Manual Scheduling opens after the appointment schedules are distributed. Through the manual scheduling system, you can view and print your appointment schedule; request additional appointments with exhibitors who have similar open appointments; request cancellations; and accept or decline any requests made to you. Please respond promptly to all appointment requests you receive through the manual scheduling system so that your fellow participants can make the most of their schedule.
Over the course of the three show days, there is the potential for a total of 25 appointments during the official Business Appointments Sessions; the Manual Scheduling process offers an opportunity to request additional appointments to fill open slots.
Want To Learn More About Appointment Scheduling?
Visit the Appointments page to learn more about how to schedule your appointments at IPW and view appointment scheduling tutorials to set you up for success at IPW.
Hotel Accomodations
U.S. Travel provides International Advisory Committee (IAC) Chairs, Visit USA Committee Chairs, and one Commercial Service representative per country with complimentary lodging for five nights (Friday-Tuesday, May 3-7, 2024, with checkout on Wednesday, May 8; room and tax only) at a pre-assigned Host Hotel with their country delegation.
The deadline for hosted delegate housing with your delegation is March 6, 2024.