Criteria to Attend
To qualify, buyers must be responsible for planning, organizing, recommending or making financial decisions for any of these events outside their home country: corporate meetings and hospitality, incentive travel programs, association meetings, conferences, seminars, exhibitions, road shows, product launches, promotional events, training program.
As a buyer, please note: All registration requests are assigned a pending status until approved by U.S. Travel and the International Advisory Committee in the appropriate country/region. Payment is not processed until approval is received. International buyers must be pre-approved by their in-country International Advisory Committee (IAC) Chair.
Buyers are Invited from the Following Market Sectors
1
Agency
Incentive, business and conference travel agencies, full service incentive houses, conference organizers, sales and promotion agencies, PR and advertising agencies.
2
Association
International or European institutes, federations or associations which organize congresses, conventions and meetings internationally.
3
Corporate
Executives within companies involved with meetings, conferences and incentive travel programs. Participants should have responsibility for, or direct influence over, decisions regarding destinations/venues.
Registering for IPW
Online registration requires organization login codes. If you attended as a meetings and incentive buyer in the past, and still qualify for this category, we will email you your organization login codes to submit your registration.
Learn the difference between organization login codes and individual login codes
If you need organization login codes, please submit the brief Login Code Request Form. Due to the high volume of requests, we cannot guarantee that login code requests submitted fewer than 5 days in advance of a registration deadline will be processed in time for you to qualify for a particular registration fee discount or to submit your registration form before registration closes.
Request Organization Login Codes
Notes to all Participants:
- IPW participants MAY NOT organize or sponsor any activities that conflict with the official IPW program or sponsored event during official conference hours. Violation of these terms may render the participant ineligible for future participation in IPW.
- IPW does not offer a guest registration for family members, and no partial registration to attend only the IPW social events.
Your Registration Includes the Following:
| Up to 42 pre-scheduled appointments with U.S. exhibitors |
| All meals and related functions which are an official part of IPW |
| Year-long organization listing on ipw.com and access to registered exhibitors. |
| Destination experiences and post-familiarization tours |
Additions and Changes
Registration additions, substitutions and changes may be made online via the My IPW portal (using individual login credentials).
Payment must be included for each additional registration; however, there is no charge for name changes or substitutions.
Cancellation Policy
Cancellation notices must be submitted by email.
In the event of a paid delegate cancellation, the registration fee will be refunded in full if written cancellation notice is received by U.S. Travel Association on or before April 7, 2025. Notices received between April 8-May 2, 2025, receive a 50 percent refund. No refunds will be granted for registration cancellations received after May 2, 2025.
Note: Refunds due from credit card payments will be credited back to that credit card account.
Hosted Housing Policy
In order to receive a complimentary hotel reservation, all hosted buyers agree to:
- Request and keep a minimum of 25 appointments.
- Attend the General Session on Monday, June 16, during the General Session/Networking time.
- If a hosted delegate elects to share his/her room with another delegate that does not qualify for hosted housing, U.S. Travel will not pay for that room if only the “sharing” person’s name appears on the final hotel invoice.