Key Dates and Deadlines

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Last day to save up to $250 by paying the early exhibitor delegate registration fee of $1,320 for U.S. Travel Association Members and $1,895 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,570 for U.S. Travel Association Members and $2,000 for Non-Members) go into effect at 12:01 a.m. Eastern Time on December 17. 

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

MTP exhibitors may purchase the extra appointment option for a possible total of 84 appointments per booth space ($250 board members/$300 members/$350 non-members per booth space). To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.. Cancellations between March 4-31 will receive a 50 percent refund.

U.S. Travel Association 2023 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact [email protected].

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.

Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size.

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

MTP exhibitors wishing to upgrade their booth furniture and/or create a customized graphic backwall may order at the discounted rate through the Freeman Online portal.

Reminder: The comp furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections (at your expense). Custom booths are not permitted.

Last chance for MTP exhibitors to submit logo, link and company description (where applicable) for inclusion in the Weekend edition of IPW Daily showcase featuring the Marketing and Technology Pavilion’s location and layout, details on the importance of this area to IPW attendees, and individual listings for all Marketing and Technology Pavilion exhibitors.

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 21.

Reminder: The MTP comp furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections. Custom booths are not permitted.

 

In order for exhibitors to receive advance order discount rates for services provided by the Convention Center, the order AND payment must be received by April 21. Services include: internet/network connectivity and telecommunications. 

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

MCI, the official IPW Housing Bureau, closes at 6:00 p.m. Central Daylight Saving Time.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of delegates per booth apply.