Key Dates and Deadlines

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 for U.S. Travel Association Members and $1,840 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,525 for U.S. Travel Association Members and $1,950 for Non-Members) go into effect at 12:01 a.m. Eastern Standard Time on December 12. 

Last day to receive a 100 percent refund for cancelled exhibitor, shared booth partner delegate, and marketing and technology provider registrations. Cancellations between January 9 and February 5, 2021, will receive a 50 percent refund. 

Last day to receive a 50 percent refund for exhibitor, shared booth partner delegate, and marketing and technology provider registrations. 

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

MTP exhibitors may purchase the extra appointment option for a possible total of 88 appointments per booth space ($250 board members/$300 members/$350 non-members per booth space). To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

U.S. Travel Association 2021 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact membership@ustravel.org.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 19.

Reminder: The furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections.

 

In order for exhibitors to receive advance order discount rates for services provided by the Las Vegas Convention Center, the order AND payment must be received by April 19. Services include: internet/network connectivity and telecommunications. 

Delegates registered after April 19 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of marketing and technology providers per booth apply.