Key Dates and Deadlines

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.. Cancellations between March 5-April 1 will receive a 50 percent refund. 

Note: Marketing and Technology Pavilion booth cancellation penalties are outlined in the sales contract.

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 for U.S. Travel Association Members and $1,840 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,525 for U.S. Travel Association Members and $1,950 for Non-Members) go into effect at 12:01 a.m. Eastern Time on March 5. 

U.S. Travel Association 2022 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact [email protected].

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.

Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Note: Marketing and Technology Pavilion booth cancellation penalties are outlined in the sales contract.

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 6.

Reminder: The furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections.

 

In order for exhibitors to receive advance order discount rates for services provided by the Orange County Convention Center, the order AND payment must be received by May 6. Services include: internet/network connectivity and telecommunications. 

Delegates registered after May 6 will only appear in the My IPW Find Delegates search function; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of delegates per booth apply.