Key Dates and Deadlines

Last day to receive a 100 percent refund for cancelled exhibitor / marketing and technology provider and shared booth delegate registrations. Cancellations between January 19 and February 18, 2019, will receive a 50 percent refund. 

Last day to receive a 50 percent refund for exhibitor / marketing and technology provider and shared booth delegate registrations. 

MTP exhibitors may opt out of scheduling appointments with international and domestic buyers. To do so, the Key Contact must notify U.S. Travel so that the opt-out package can be added to your registration record before online appointment scheduling opens.

MTP exhibitors may purchase the extra appointment option for a possible total of 88 appointments per booth space ($250 board members/$300 members/$350 non-members per booth space). To do so, the Key Contact must notify U.S. Travel so that the extra appointments package can be added to your registration record before online appointment scheduling opens.

U.S. Travel Association 2019 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact membership@ustravel.org.

Payment for Marketing and Technology Pavilion booths must be received by U.S. Travel per Exhibit A of your contract.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and online appointment scheduling will go live.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

MTP exhibitors must submit production-ready graphics for their Marketing and Technology Pavilion booth to Freeman by this date.

• Backwall (one panel) Trim Size: 110”W x 119.5”H for single booth; 227”W x119.5”H for a double
• ID Sign Trim Size: 16.625”W x 33.5625"H, double sided
   

Last chance for MTP exhibitors to submit logo, link and company description (where applicable) for inclusion in the multi-page showcase in the Weekend edition of IPW Daily, featuring the Marketing and Technology Pavilion’s location and layout in the Brand USA Marketplace Hall, details on the importance of this area to IPW attendees, and individual listings for all Marketing and Technology Pavilion exhibitors.

Company names of exhibitors who purchase a booth/MTP or who register booth share partner companies through April 22 will be included in the exhibitor (and booth number) list in the Official Program; those purchased after April 22 will only appear in the Find Delegates search function on ipw.com and the PDF directory distributed electronically to attendees. Note: This is not an individual delegate listing deadline - see May 13 deadline below. 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Supplier/Press Housing Bureau.

Exhibitor/MTP Key Contacts will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

Reminder: Media Marketplace appointments are scheduled through the manual appointment scheduling system. Confirmed participants will receive an email with instructions for scheduling Media Marketplace appointments. 

In order for MTP exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 13.

Reminder: The furniture and carpet package outlined in your Letter of Agreement is automatically provided. You need only order through Freeman if you wish to upgrade your selections.

 

Delegates registered after May 13 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

In order for exhibitors to receive advance order discount rates for services provided by the Anaheim Convention Center, the order AND payment must be received by May 17. Services include: internet/network connectivity and telecommunications. 

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of marketing and technology providers per booth apply.