Key Dates and Deadlines

Last Day to receive a 100 percent refund for cancellations.  Cancellations between March 1-18, 2019 will receive a 50 percent refund.

Appointment scheduling instructions will be emailed to registered international buyers an online appointment scheduling will go live.

Deadline to reserve your complimentary hotel accommodation sat your delegation's assigned hotel.  Requests must be submitted through the Hosted Delegate Housing Bureau.  U.S. Travel cannot guarantee placement with your delegation after this date.

Reservations will be accepted between April 16 and May 16; however, your final hotel assignments will not be available until May 24.

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

You will receive your list of pre-scheduled appointments and Manual Appointment Scheduling will begin.

Delegates registered after May 13 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Last day to reserve your complimentary hotel accommodations at one of IPW's host hotels as space permits.  Requests must be submitted through the Hosted Delegate Housing Bureau by 5:00 p.m. Central Daylight Saving Time. 

After this date, you are responsible for securing your own accommodations.  No adjustments will be made to registration fees.

You will receive a reservation confirmation upon submission.  You will be notified of your hotel assignment by May 24.

Badge pick-up by pre-registered international MICE buyers opens at 8:00 a.m. No new registrations are accepted onsite.