Key Dates and Deadlines

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Last day to receive a 100 percent refund for cancelled exhibitor / marketing and technology provider and shared booth delegate registrations. Cancellations between January 19 and February 18, 2019, will receive a 50 percent refund. 

Last day to receive a 50 percent refund for exhibitor / marketing and technology provider and shared booth delegate registrations. 

Last day for exhibitors to receive a refund for cancelled Media Marketplace packages and/or One-Day Media Marketplace registrations.

U.S. Travel Association 2019 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact membership@ustravel.org.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and online appointment scheduling will go live.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Company names of exhibitors who purchase a booth/MTP or who register booth share partner companies through April 22 will be included in the exhibitor (and booth number) list in the Official Program; those purchased after April 22 will only appear in the Find Delegates search function on ipw.com and the PDF directory distributed electronically to attendees. Note: This is not an individual delegate listing deadline - see May 13 deadline below. 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Supplier/Press Housing Bureau.

Exhibitor/MTP Key Contacts will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

Reminder: Media Marketplace appointments are scheduled through the manual appointment scheduling system. Confirmed participants will receive an email with instructions for scheduling Media Marketplace appointments. 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by May 13. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to receive one (1) 4' white skirted table, two (2) white folding chairs and one wastebasket in the booth at no additional cost. 

Delegates registered after May 13 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

In order for exhibitors to receive advance order discount rates for services provided by the Anaheim Convention Center, the order AND payment must be received by May 17. Services include: internet/network connectivity and telecommunications. 

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of marketing and technology providers per booth apply.