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Filter Dates and Deadlines

October 12 2018 11:59 p.m. EDT  
100 Percent Booth Refund Deadline

Last day to receive a 100 percent refund of booth fees for cancelled booth space. Cancellations…

November 26 2018 11:59 p.m. EST  
Early Individual Exhibitor Registration Discount Deadline

Last day to save up to $245 by paying the early individual exhibitor delegate registration fee…

November 26 2018 11:59 p.m. EST  
Early Shared Booth Delegate Registration Discount Deadline

Last day to save $220 by paying the early shared booth delegate registration fee of $1,750 for…

January 18 2019 11:59 p.m. EST  
50 Percent Booth Refund Deadline

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note:…

January 18 2019 11:59 p.m. EST  
100 Percent Individual Registration Refund Deadline

Last day to receive a 100 percent refund for cancelled individual exhibitor and shared booth…

February 18 2019 11:59 p.m. EST  
50 Percent Individual Registration Refund Deadline

Last day to receive a 50 percent refund for individual exhibitor and shared booth delegate…

February 28 2019  
Membership Dues Deadline

Exhibitors must pay their U.S. Travel Association 2019 membership dues by this date to qualify…

March 18 2019  
Online Appointment Scheduling Available 

Key Contacts will receive, via email, notification and instructions for using the online…

March 25 2019  
Booth Assignments and Exhibitor Services Information 

Key Contacts will be notified of their booth assignments and the information they need to…

April 22 2019 11:59 p.m. EDT  
Exhibitor Group Scheduling Option Form Due 

Last day to submit your request for this appointment scheduling option. 

April 22 2019  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

April 22 2019 11:59 p.m. EDT  
Cut-off Date for Exhibitor/Booth Share Company Listing in the Official Program 

Company names of exhibitors who purchase a booth or who register booth share partner companies…

April 29 2019 11:59 p.m. EDT  
Appointment Requests Due 

Exhibitor appointment requests must be submitted directly to U.S. Travel by this date to be…

May 9 2019 6:00 p.m. EDT  
Hotel Reservation Deadline 

Housing bureau closes at 5:00 p.m. Central Daylight Saving Time.

Last…

May 13 2019  
Appointment Lists Distributed 

Key Contacts will receive their list of pre-scheduled appointments and Manual Appointment…

May 13 2019 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

May 13 2019 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

May 13 2019 11:59 p.m. EDT  
Cut-off Date for the Electronic Directory of Attendees 

Delegates registered after May 13 will only appear in the Find Delegates search function on ipw.…

May 17 2019 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the…

June 1 2019  
IPW Onsite Registration Desk Opens

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m.

June 5 2019 11:59 p.m. EDT  
IPW 2019 Closes

Exhibitors: Mark your calendars for IPW 2020 in Las Vegas, May 30-June 3!