Key Dates and Deadlines

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.

Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size.

U.S. Travel Association 2023 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact [email protected].

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

In order for exhibitors to receive advance order discount rates for services provided by the Convention Center, the order AND payment must be received by April 24. Services include: internet/network connectivity and telecommunications. 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 24.

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to confirm the provided items for your booth at no additional cost.  Orders submitted after April 24 will incur a cost.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

MCI, the official IPW Housing Bureau, closes at 6:00 p.m. Central Daylight Saving Time.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of delegates per booth apply.