Key Dates and Deadlines

Past exhibitors will receive an email with login codes to begin registering for IPW 2021.

Exhibitors who chose to credit their IPW 2020 payment forward to 2021 will be manually registered by the IPW team prior to the official launch, and will receive the standard exhibitor proof sheet as confirmation.

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 for U.S. Travel Association Members and $1,840 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,525 for U.S. Travel Association Members and $1,950 for Non-Members) go into effect at 12:01 a.m. Eastern Standard Time on December 12. 

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,795 for either new shared booth partner delegates or individuals previously submitted and not yet paid for. Standard registration fee ($1,995) goes into effect at 12:01 a.m. Eastern Standard Time on December 12. 

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Last day to receive a 100 percent refund for cancelled exhibitor, shared booth partner delegate, and marketing and technology provider registrations. Cancellations between January 9 and February 5, 2021, will receive a 50 percent refund. 

Last day to receive a 50 percent refund for exhibitor, shared booth partner delegate, and marketing and technology provider registrations. 

Last day for exhibitors to receive a refund for cancelled Media Marketplace packages and/or One-Day Media Marketplace registrations.

U.S. Travel Association 2021 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact membership@ustravel.org.

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 19. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to receive one (1) 4' white skirted table, two (2) white folding chairs and one wastebasket in the booth at no additional cost.  Orders submitted after April 19 will incur a cost.

In order for exhibitors to receive advance order discount rates for services provided by the Las Vegas Convention Center, the order AND payment must be received by April 19. Services include: internet/network connectivity and telecommunications. 

Delegates registered after April 19 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of marketing and technology providers per booth apply.