Key Dates and Deadlines

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Last day to save up to $250 by paying the early exhibitor delegate registration fee of $1,320 for U.S. Travel Association Members and $1,895 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,570 for U.S. Travel Association Members and $2,000 for Non-Members) go into effect at 12:01 a.m. Eastern Time on December 17. 

Last day to save $210 by paying the early shared booth partner delegate registration fee of $1,845 for either new shared booth partner delegates or individuals previously submitted and not yet paid for. Standard registration fee ($2,055) goes into effect at 12:01 a.m. Eastern Time on December 17. 

Last day to receive a 100 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.. Cancellations between March 4-31 will receive a 50 percent refund.

U.S. Travel Association 2023 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact [email protected].

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Last day to receive a 50 percent refund of fees for cancelled delegate registrations, booth space, and Media Marketplace packages.

Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size.

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

In order for exhibitors to receive advance order discount rates for services provided by the Convention Center, the order AND payment must be received by April 21. Services include: internet/network connectivity and telecommunications. 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by April 21. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to confirm the provided items for your booth at no additional cost.  Orders submitted after April 21 will incur a cost.

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

MCI, the official IPW Housing Bureau, closes at 6:00 p.m. Central Daylight Saving Time.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of delegates per booth apply.