Date icon Key Dates and Deadlines

Filter Dates and Deadlines

September 1 2020  
Registration Opens

Past exhibitors will receive an email with login codes to begin registering for IPW 2021.

November 9 2020  
Housing Bureau Opens

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing…

December 11 2020 11:59 p.m. EST  
Early Exhibitor Registration Discount Deadline

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 …

December 11 2020 11:59 p.m. EST  
Early Shared Booth Delegate Registration Discount Deadline

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,…

December 11 2020 11:59 p.m. EST  
50 Percent Booth Refund Deadline

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note:…

January 8 2021 11:59 p.m. EST  
100 Percent Exhibitor Delegate Registration Refund Deadline

Last day to receive a 100 percent refund for cancelled exhibitor, shared booth partner delegate…

February 5 2021 11:59 p.m. EST  
50 Percent Exhibitor Delegate Registration Refund Deadline

Last day to receive a 50 percent refund for exhibitor, shared booth partner delegate, and…

February 5 2021 11:59 p.m. EST  
Media Marketplace Refund Deadline

Last day for exhibitors to receive a refund for cancelled Media Marketplace packages and/or One-…

February 28 2021  
Membership Dues Deadline

U.S. Travel Association 2021 membership dues must be paid by this date to qualify for IPW member…

March 1 2021  
Online Appointment Scheduling Available 

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and…

March 8 2021  
Booth Assignments and Exhibitor Services Information 

Key Contacts will be notified of their booth assignments and exhibitor services information will…

April 5 2021 11:59 p.m. EDT  
Exhibitor Group Scheduling Option Form Due 

Last day to submit your request for this appointment scheduling option. 

April 5 2021  
Exhibitor Appointed Contractor Form Due 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman…

April 5 2021 11:59 p.m. EDT  
Appointment Requests Due

Appointment requests must be submitted directly to U.S. Travel Association by this date to be…

April 15 2021  
Hotel Reservation Deadline

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and…

April 19 2021  
Appointment Lists Distributed 

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will…

April 19 2021 5:00 p.m. EDT  
Freeman Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet…

April 19 2021 5:00 p.m. EDT  
Complimentary Optional Furniture Package Deadline 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to…

April 19 2021 5:00 p.m. EDT  
Convention Center Services Advance Order Deadline Date 

In order for exhibitors to receive advance order discount rates for services provided by the Las…

April 19 2021 11:59 p.m. EDT  
Cut-off Date for the Electronic Directory of Attendees 

Delegates registered after April 19 will only appear in the Find Delegates search function on…

May 10 2021  
IPW Onsite Registration Desk Opens

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of…

May 14 2021  
IPW Closes

Mark your calendars for IPW 2022 in Orlando, Florida, June 4-8!