Key Dates and Deadlines

U.S. Travel Association 2021 membership dues must be paid by this date to qualify for IPW member rates. 

Questions? Contact membership@ustravel.org.

The U.S. Exhibitor/Press Housing Bureau will open for delegates who cover their own housing expenses (exhibitors, marketing and technology providers, U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives).

All registered delegates will be notified via email when they can begin making hotel reservations.

Last day to receive a 100 percent refund of booth fees for cancelled booth space. Cancellations between April 16-June 30, 2021, will receive a 50 percent refund. 

Last day to save up to $245 by paying the early exhibitor delegate registration fee of $1,280 for U.S. Travel Association Members and $1,840 for Non-Members for either new delegates or individuals previously submitted and not yet paid for. Standard registration fees ($1,525 for U.S. Travel Association Members and $1,950 for Non-Members) go into effect at 12:01 a.m. Eastern Standard Time on April 16. 

Last day to save $200 by paying the early shared booth partner delegate registration fee of $1,795 for either new shared booth partner delegates or individuals previously submitted and not yet paid for. Standard registration fee ($1,995) goes into effect at 12:01 a.m. Eastern Standard Time on April 16. 

Last day for exhibitors to receive a refund for cancelled Media Marketplace packages and/or One-Day Media Marketplace registrations.

Last day to receive a 100 percent refund for cancelled exhibitor, shared booth partner delegate, and marketing and technology provider registrations. Cancellations between July 1-August 6, 2021, will receive a 50 percent refund. 

Last day to receive a 50 percent refund of booth fees for cancelled booth space. Note: Downsizing your booth is considered a partial cancellation; in this case, the 50 percent refund applies to the difference between the rate of your original booth size and the rate of the smaller booth size. 

Appointment scheduling instructions will be emailed to registered exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace and online appointment scheduling will go live.

The email will go out in the afternoon (Eastern Time) announcing when the system is open.

Key Contacts will be notified of their booth assignments and exhibitor services information will be provided . 

Last day to receive a 50 percent refund for exhibitor, shared booth partner delegate, and marketing and technology provider registrations. 

Last day to submit this form if you are using an exhibitor service contractor other than Freeman to install and dismantle your booth. 

Appointment requests must be submitted directly to U.S. Travel Association by this date to be included in the computer-generated scheduling process.

Exhibitor/MTP Key Contacts and PR representatives participating in the Media Marketplace will receive their list of pre-scheduled appointments and Manual Appointment Scheduling will begin. 

An email will go out in the afternoon (Eastern Time) announcing when the system is open.

In order for exhibitors to receive advance order discount rates for services provided by the Las Vegas Convention Center, the order AND payment must be received by August 20. Services include: internet/network connectivity and telecommunications. 

In order for exhibitors to receive advance order discount rates listed on Freeman's price sheet, the order AND payment must be received by August 20. 

Last day for exhibitors to submit the "Complimentary Optional Furniture Package" request form to receive one (1) 4' white skirted table, two (2) white folding chairs and one wastebasket in the booth at no additional cost.  Orders submitted after August 20 will incur a cost.

Delegates registered after August 20 will only appear in the Find Delegates search function on ipw.com; they will not be listed in the PDF directory of attendees distributed electronically to attendees. 

Last chance for delegates who cover their own housing expenses (exhibitors, marketing and technology providers,  U.S. journalists, international airline representatives and additional IAC or Visit USA Committee representatives) to make reservations through the U.S. Exhibitor/Press Housing Bureau.

Exhibitor onsite registration and badge pick-up opens at 8:00 a.m. Restrictions on the number of marketing and technology providers per booth apply.